Operations and Administrative Coordinator

Job not on LinkedIn

🔥 20 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Fresh Prints

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

🛒 Retail

🛍️ eCommerce

👥 B2C

Retail • eCommerce • B2C

Fresh Prints is a company specializing in custom collegiate merchandise. They offer a wide range of apparel including hoodies, shirts, sweaters, and sweatpants, catering primarily to college students and organizations such as fraternities and sororities. Customers can customize their garments using Fresh Prints' design tool and upload their own inspirations for a personalized touch. The company operates online and is based out of New York City. They are actively engaged with their community through social media and an interactive blog, and they provide opportunities for students to become campus managers, enhancing their presence in the collegiate community.

📋 Description

• Prepare and maintain weekly employee utilization reporting, including hours worked, billable versus non-billable hours, and utilization by employee • Prepare weekly project reporting covering project status, budgets, hours used, remaining work or revenue, and projects requiring leadership attention • Maintain project-level profitability and P&L reporting • Prepare quarterly profitability reporting for retainer clients • Support the agency’s monthly P&L preparation and organization • Ensure reporting is accurate, consistent, and delivered on schedule • Flag missing information, unusual trends, budget concerns, and other issues for leadership review • Maintain operational reporting calendars and processes • Organize prospect and lead lists; track outreach, responses, next steps, and follow-up dates • Prepare outbound sales emails and organize drafts in Front for leadership review • Maintain CRM hygiene and assist with prospect research, account-based marketing, proposals, and sales-process administration • Coordinate marketing initiatives, campaigns, timelines, events, partnerships, vendors, budgets, assets, deadlines, and follow-up activities • Provide light inbox and administrative support • Organize shared documents and maintain internal systems across Google Drive, Asana, Front, Harvest, and CRM platforms • Assist with research, documentation, operational projects, and process automation

🎯 Requirements

• 2–5 years of experience in operations, agency coordination, business operations, project coordination, executive support, or a similar role • Exceptional organization and attention to detail • Strong spreadsheet skills and comfort working with operational and financial data • Basic understanding of revenue, budgets, margins, utilization, and P&L reporting • Excellent written and verbal English (international school background strongly preferred) • Comfortable using AI tools to research, organize information, and develop first drafts • Comfortable learning and working across multiple software platforms • Ability to turn loosely defined tasks into an organized plan • Strong follow-through and willingness to proactively chase missing information or overdue actions • Confidence communicating with senior team members and reminding leadership about deadlines and commitments • Ability to manage recurring responsibilities while supporting one-off projects and initiatives