US Payroll and HRIS Specialist (Night-Shift) - #33646

April 30

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Manila Recruitment

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Recruitment • Staffing • Outsourcing • Executive Search • Headhunting

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Description

• Manage the end-to-end payroll process, including data entry, calculation of wages, deductions, and taxes. • Ensure accuracy and compliance with company policies, legal requirements, and tax regulations. • Process payroll adjustments, bonuses, and incentives accurately and in a timely manner. • Address payroll-related inquiries from employees and management. • Manage the 401(k)-process including compliance testing and assist with benefits related transactional tasks. • Develop, configure, and research the HRIS to meet ongoing business needs. • Administer and maintain the HRIS database, including employee records, timekeeping, and benefits information. • Perform various payroll and data integrity audits as needed. • Collaborate with IT and HR teams to implement system upgrades, enhancements, and integrations. • Generate reports and analyze HRIS data to support decision-making and compliance requirements. • Provide training and support to employees on HRIS functionality and best practices. • Stay up to date with federal, state, and local payroll and employment laws and regulations. • Ensure compliance with payroll tax filings, reporting requirements, and audits. • Prepare and distribute payroll reports to management and finance departments as needed. • Conduct remote audits of payroll and onboarding processes, identifying areas for improvement. • Collaborate remotely with HR and Finance to verify employee data and ensure data integrity across platforms. • Identify opportunities to streamline payroll and HRIS processes and enhance system efficiency. • Participate in the evaluation, selection, and implementation of new HRIS software or modules. • Develop and maintain payroll and HRIS policies, procedures, and documentation. • Collaborate with Finance, Accounting, and HR teams to reconcile payroll-related accounts and resolve discrepancies. • Partner with the HR team to address employee inquiries and support HR initiatives. • Coordinate with external vendors, such as payroll service providers and software vendors, as needed. • Support key HR annual processes: performance management, year-end close, promotions and merit increase, etc.

Requirements

• Bachelor’s degree in accounting, data analytics, business administration, or related field. • 3-5 years of experience in multi-state payroll processing and HRIS administration. • In-depth knowledge of U.S. multi-state payroll laws, regulations, and best practices. • Proficiency in payroll software and HRIS platforms. • Strong analytical skills with the ability to interpret data and generate reports. • Advanced Excel knowledge (pivot tables, V-lookups, etc) • Excellent attention to detail and accuracy. • Strong analytical and problem-solving skills. • Effective communication and interpersonal skills. • Must have experience working a Night shift schedule • Ability to handle sensitive and confidential information with discretion.

Benefits

• Permanent • Full-time / Direct Employment • Work-from-home • Monday to Friday: 7 AM to 4 PM EST time (7 PM to 4 AM Ph time) (inclusive of 1- hour break) • Insurance Firm