Recruiting Coordinator

Job not on LinkedIn

🔥 8 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $22 - $33 / hour

⏰ Full Time

🟢 Junior

🎯 Recruiter

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Mosaic

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1913

⚕️ Healthcare Insurance

💳 Fintech

👥 B2C

Healthcare Insurance • Fintech • B2C

Mosaic is a national care delivery platform focused on expanding access to comprehensive primary care for consumers with coverage across Commercial, Individual Exchange, Medicare, and Medicaid health plans.

📋 Description

• Schedule candidate interviews and maintain the interview tracker with up-to-date status information • Participate in weekly recruiting calls • Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner • Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily • Conduct final review and audit of candidate profiles and offer details prior to hire • Initiate background check orders and send candidate Welcome Emails • Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire • Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements • Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents • Follow up with candidates to resolve discrepancies in employment and education history • Manage negative dilute or positive drug screen results per established protocols, including reordering as required • Respond to candidate questions regarding background check status and process • Notify candidates promptly upon clearance of background check and drug screen • Execute pre-adverse action process when applicable • Adjudicate discrepancies within First Advantage • Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates • Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates • Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary • Serve as a responsive point of contact for new hire inquiries throughout the preboarding period • Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation • Maintain an event calendar and ensure recruiting team members are prepared in advance of each event • Order, track, and organize recruiting materials, branded swag, and promotional items for events • Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner • Contribute to recruiting and HR projects as assigned • Identify opportunities for process improvement and share recommendations with the team

🎯 Requirements

• 1–2+ years of experience in a recruiting coordination, HR support, or administrative role • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously • Excellent written and verbal communication skills • High attention to detail and commitment to accuracy • Proficiency with Microsoft Office Suite and comfort learning new systems • Experience with Workday or similar HRIS/ATS platforms (Preferred) • Familiarity with background check platforms such as First Advantage (Preferred) • Experience in a healthcare or high-volume recruiting environment (Preferred) • Comfort working in Slack and other collaborative tools (Preferred)