Administrative Assistant

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Nonprofit HR

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HR Tech • Non-profit • Recruitment

Nonprofit HR is the leading and oldest firm in the United States focused exclusively on the talent management needs of the social sector. Since 2000, Nonprofit HR has been providing tailored, integrated HR solutions designed to support and optimize the workforce of mission-driven organizations such as nonprofits, associations, social enterprises, and other organizations dedicated to social impact. Their services range from strategic advisory and HR outsourcing to executive search and total rewards management. With a commitment to equity and inclusion, Nonprofit HR partners with its clients to attract, develop, engage, and retain high-performing talent, thus advancing the mission impact of these organizations.

51 - 200 employees

Founded 2000

👥 HR Tech

🤝 Non-profit

🎯 Recruiter

📋 Description

• Provide comprehensive remote administrative support to the Executive Director of the American Society for Deaf Children (ASDC). • Manage staff calendars, including scheduling meetings, appointments, and travel arrangements. • Support the management of memberships and maintain an effective system for communication with families. • Prepare and edit correspondence, communications, presentations, and other documents. • Handle incoming and outgoing communications, including emails, phone calls, and mail. • Maintain and update records, databases, and files. • Enter and process invoices accurately, and assist with Accounts Payable (AP) and Accounts Receivable (AR) functions. • Organize and coordinate meetings, including scheduling interpreters, preparing agendas, taking minutes, and following up on action items. • Assist in the preparation of materials for Board meetings and other executive-level gatherings. • Support the Executive Director in various projects, including research, data collection, and report preparation. • Serve as a liaison between the Executive Director and staff, Board members, donors, and external partners.

🎯 Requirements

• Proven experience as an administrative assistant or in a similar role, preferably in a non-profit or advocacy setting. • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite and other relevant software. • Ability to maintain confidentiality and handle sensitive information. • Familiarity with Deaf Culture and American Sign Language (ASL). • Knowledge of basic accounting processes, including Accounts Payable and Accounts Receivable, is strongly preferred. • Subject Matter Expertise (SME) or demonstrated knowledge of deafness, Deaf or Hard of Hearing culture, or accessibility considerations. • Experience working with executive leadership and managing complex schedules is preferred. • Ability to work independently and as part of a team.