Executive Assistant to CEO

🕒 May 16

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Opal Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

📚 Education

💸 Finance

B2B • Education • Finance

Opal Group is a global conference organizer serving top executives and decision makers across various industries. The company organizes invitation-only strategy forums and premier conferences in sectors such as finance, facilities, human resources, and life sciences and technology. These events are designed to facilitate collaboration and the exchange of best practices among senior administrators and executives. Opal Group's conferences cover a wide range of topics including investment, education, healthcare facilities, talent management, and patient experience, among others, enabling delegates to forge meaningful relationships with like-minded professionals.

📋 Description

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities • Coordinate travel arrangements, accommodations, transportation, and related logistics • Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO • Assist with coordinating client calls, meetings, and follow-up communications • Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed • Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities • Prepare and organize reports, spreadsheets, summaries, and other administrative documents • Maintain organized records, files, and confidential documentation • Assist with expense tracking, financial documentation, and coordination with the accounting team as needed • Coordinate administrative logistics, appointments, and scheduling needs related to executive operations • Support internal communication and information flow across departments as directed • Handle sensitive and confidential information with professionalism, discretion, and sound judgment • Provide general administrative and operational support to the CEO and executive office as needed • Flexibility to respond to occasional urgent matters outside standard business hours is required

🎯 Requirements

• Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred • Advanced English skills in verbal and written communication are required • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously • Professional, polished, and diplomatic communication skills • High attention to detail with strong follow-through and accountability • Ability to maintain confidentiality and exercise discretion in handling sensitive information • Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint • Comfortable learning and working within new software systems and digital tools • Ability to work independently and remain highly responsive in a remote work environment • Self-motivated and able to adapt quickly in a fast-paced setting

🏖️ Benefits

• 100% remote work environment with occasional travel to on-site conferences (based on position) • Paid Time Off (available after 90 days), including: Vacation Days • Sick Leave • Compensatory Time • One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year • Paid federal holidays with early release the day prior • Summer Fridays • All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals