Administrative Assistant

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🕒 March 7

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Provide day-to-day administrative support to the construction team, including organising documents, coordinating information, and assisting with general office tasks. • Collect, review, and organise supplier, contractor, and site dockets to ensure records are accurate and complete. • File and maintain construction documentation, including dockets, invoices, timesheets, and project-related paperwork. • Track billable hours, labour records, and project-related costs, ensuring information is accurately recorded and allocated. • Match billable hours and supporting documentation against invoices to assist with accurate billing and cost tracking. • Perform data entry tasks, including updating spreadsheets, entering project information, and maintaining internal records. • Assist with maintaining organised digital and physical filing systems to support efficient project administration. • Liaise with internal teams, contractors, and suppliers to collect information and ensure administrative processes run smoothly.

🎯 Requirements

• Previous experience in an administrative assistant, office support, or construction administration role preferred. • Strong attention to detail with the ability to accurately manage documents, records, and financial information. • Proficiency in Microsoft Excel, including managing spreadsheets, data entry, formulas, and tracking information. • Strong organisational and time management skills with the ability to prioritise multiple tasks and deadlines. • Ability to accurately process invoices, timesheets, dockets, and supporting documentation. • Comfortable working with numbers, tracking costs, and maintaining accurate records. • Good written and verbal communication skills with the ability to work effectively with site teams and office staff. • Ability to work independently, follow processes, and maintain confidentiality of company information.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.