Executive Assistant

🕒 6 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Provide high-level executive support across three businesses including technology sales and medical imports • Manage complex calendars, schedule meetings and coordinate appointments across multiple time zones in the APJ region • Screen and manage a high-volume email inbox, drafting responses and actioning items on behalf of the executive • Work through and clear a significant backlog of outstanding tasks and overdue items in an organised and prioritised manner • Prepare agendas, meeting notes, action items and follow-up communications • Coordinate travel arrangements, itineraries and accommodation bookings as required • Prepare reports, presentations, briefing documents and business correspondence to a high standard • Manage confidential information across multiple business entities with absolute discretion • Liaise with clients, partners, suppliers and stakeholders across different industries on behalf of the executive • Track and follow up on outstanding commitments and ensure nothing is missed across multiple businesses • Manage and maintain digital filing systems, documents and records across platforms • Anticipate the executive’s needs and proactively manage priorities across a fast-moving multi-business environment • Provide light invoicing and financial administration support, including preparing and issuing invoices, tracking payments, organising receipts and maintaining accurate records of business expenses

🎯 Requirements

• Proven experience as an executive assistant or senior PA supporting a busy senior leader or entrepreneur • Experience supporting across multiple business entities simultaneously • Exceptional written and verbal communication skills in English with a highly professional manner • Strong organisational skills with the ability to manage and prioritise a large backlog of competing tasks • High level of discretion and confidentiality when handling sensitive business information across multiple companies • Proficiency in Google Workspace and/or Microsoft Office Suite including Docs, Sheets, Calendar and PowerPoint • Experience managing executive calendars across multiple time zones including APJ • Proactive and solutions-focused with the ability to work independently and anticipate needs • Experience with project management tools such as Asana, Notion or Monday.com to manage task backlogs • Reliable internet connection and a quiet, professional home office setup • Available to work full-time, 40 hours per week, aligned to Australian Eastern Standard Time

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities

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