Executive Assistant

🔥 12 hours ago

🇨🇴 Colombia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Manage complex calendars, coordinating meetings, court appearances, client consultations, and personal commitments. • Proactively identify and resolve scheduling conflicts. • Screen, prioritize, and route calls, emails, and correspondence; draft initial responses and flag urgent matters. • Prepare meeting agendas, briefing materials, presentations, and supporting documentation. • Track tasks, deadlines, action items, and follow-ups to ensure timely completion. • Coordinate domestic and international travel, including itineraries, reservations, lodging, and expense reports. • Maintain organized filing systems and assist with document preparation and formatting. • Update legal case management and CRM systems, such as Clio or Lawmatics. • Serve as a professional point of contact for clients, opposing counsel, co-counsel, vendors, and internal staff. • Coordinate personal appointments, errands, and household-related requests as needed. • Use AI tools and LLMs to streamline recurring administrative tasks and improve efficiency. • Identify opportunities to automate workflows, including communication drafting, meeting preparation, information organization, and follow-up tracking. • Develop and refine prompts and repeatable workflows that produce accurate, useful outputs. • Review AI-generated content for accuracy and follow firm policies when handling confidential or privileged information. • Handle sensitive client files, personnel matters, and firm financial information with strict confidentiality. • Exercise sound judgment and maintain professional boundaries when managing sensitive communications and requests.

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership. • Experience independently managing complex calendars, competing priorities, and time-sensitive follow-ups. • Strong hands-on experience using AI tools and LLMs to automate tasks, beyond occasional chatbot use. • Excellent written and spoken English, with professional communication skills. • Strong organizational skills, attention to detail, and the ability to anticipate needs. • Experience coordinating travel, preparing meeting materials, and maintaining organized documentation. • Ability to handle confidential information with discretion and sound judgment. • Comfort supporting both professional responsibilities and personal coordination needs. • Previous experience supporting attorneys or working within a law firm. • Familiarity with Clio, Lawmatics, or comparable legal case management and CRM systems. • Experience using workflow automation platforms alongside AI tools.

🏖️ Benefits

• Competitive salary (USD) • Work From Home • Flexible hours