High Level Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱90k - ₱130k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide high-level support to two C-suite executives • Manage complex calendars, coordinate travel, prepare key documentation, and triage inboxes • Construct concise daily executive briefs covering priorities, urgent decisions, and commercial updates • Run the weekly operational cadence and set and track “Big 5” priorities • Capture, register, and follow up on strategic action items, customer commitments, and internal deliverables • Support senior leadership, including Sales and Engineering managers, by maintaining visible commitments and establishing recovery plans for delayed deliverables • Track sales pipeline health and ensure customer opportunities have defined next steps and owners • Maintain visibility over key customer contacts and proposals • Streamline internal administrative tasks to reduce routine executive workload by up to 30%

🎯 Requirements

• 5+ years of experience in a high-level Executive Assistant, Operations Coordinator, or Business Performance role • Experience supporting multiple executives or senior leadership teams • Prior experience in engineering, mining, manufacturing, heavy industry, or technical operations environments • Proven expertise in inbox management, decision preparation, drafting actionable options/recommendations, and calendar strategy • Exceptional verbal and written communication skills • Ability to interface confidently with external clients, commercial partners, and internal managers • Ability to analyze operational bottlenecks • Understanding of commercial sales pipelines • Ability to identify business risks early • High emotional intelligence and diplomacy to maintain management accountability while fostering collaborative internal relationships

🏖️ Benefits

• Remote work • Full-time employment aligned with AU business hours • Holidays aligned with AU holidays