Executive Assistant – AgTech, Sustainable Agriculture

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2 days ago

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Catena

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HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• Manage the CEO’s calendar, priorities, and time allocation to ensure maximum productivity. • Organize inboxes, flag high-priority items, and draft clear, professional communications. • Coordinate meetings, agendas, and follow-ups with internal and external stakeholders. • Track deadlines, commitments, and action items to ensure timely execution. • Maintain proactive oversight of ongoing projects to ensure on-time delivery. • Maintain and refine SOPs, documentation, and administrative workflows. • Support operations across both business entities including vendor coordination and task management. • Facilitate team communication, shared workspaces, and progress tracking systems. • Streamline recurring workflows and support cross-functional operational processes. • Draft and polish emails, summaries, and communication briefs. • Maintain strong professional rapport with growers, partners, and other stakeholders. • Prepare talking points, meeting summaries, and internal updates. • Conduct industry, competitor, and market research to support executive decision-making. • Compile concise briefs, summaries, and actionable insights. • Support reporting on product performance, market trends, and strategic opportunities. • Assist with early-stage due diligence and preparation of materials. • Maintain organized documentation and track communication with potential targets. • Support ad-hoc operational or business development initiatives.

🎯 Requirements

• Previous experience supporting C-level executives, ideally in fast-paced or multi-entity environments. • Excellent verbal and written English communication. • Strong proficiency in Microsoft Office and AI research/writing tools. • Demonstrated ability to manage competing priorities with urgency and precision. • Strong analytical and research capabilities with the ability to synthesize information. • High levels of discretion, confidentiality, and professionalism. • Highly organized, proactive, and consistently engaged across multiple workflows. • Familiarity with agriculture, AgTech, biotech, or scientific products (Preferred). • Experience supporting M&A, investor relations, or due diligence processes (Preferred). • Experience with Amazon Seller Central or Shopify (Preferred). • Spanish language ability (for informal communication or occasional translation) (Preferred). • Exposure to e-commerce or financial platforms such as QuickBooks (Preferred). • Must-Haves (Required): Gmail, Outlook, Zoom, WhatsApp, Google Workspace, Microsoft Office, QuickBooks, ChatGPT, Perplexity, Claude, Notion, CRM platforms (Pipedrive or similar)

🏖️ Benefits

• Competitive Salary: Based on experience and portfolio quality • Remote Work: Fully remote—work from anywhere • Performance-Based Bonus: Based on creative quality and timely project delivery • Creative Growth: Long-term opportunity to lead major campaigns or projects • Generous PTO: In accordance with company policy • Health Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employees • Direct Mentorship: Guidance from international industry experts • Learning & Development: Ongoing access to resources for professional growth