Executive Assistant – Independent Contractor, Mid-level

🕒 2 days ago

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Pharmavise Corporation

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

Pharmavise Corporation is the first Continuous Compliance Organization (CCO) dedicated to maintaining the highest standards of quality and regulatory compliance in the life sciences industry. Our esteemed client base includes Fortune 500 companies in pharmaceuticals, medical devices, and biotechnology. We offer bespoke solutions tailored to meet the specific compliance needs of our clients, supporting them from development through commercialization and ensuring they exceed their compliance goals while enhancing patient health and safety.

📋 Description

• Manage executive calendars, meeting schedules, and appointment coordination • Coordinate internal and external meetings across multiple stakeholders • Organize and manage executive inboxes • Prepare, format, and organize proposals and business documents • Assist in documenting operational workflows and internal processes • Maintain and update CRM pipeline records • Organize and maintain digital files within SharePoint and Microsoft 365 • Provide administrative support for ongoing projects and operational initiatives • Assist with QuickBooks invoicing creation and tracking as needed

🎯 Requirements

• 3-5 years of experience with executive or virtual administrative support for US clients • Bachelor’s Degree relevant to the role • Positive, proactive, and solution oriented “Can Do” mindset • Strong Microsoft 365 proficiency • Experience managing calendars, emails, and scheduling • Experience with document formatting and presentation support • Experience organizing digital files and documentation • Strong communication and coordination skills • Experience with CRM updates and database management • Proficiency in PowerPoint, Word, and Excel

🏖️ Benefits

• Flexible schedule (5–10 hours/week with EST overlap preferred) • Fully Remote