Secretary, Office Manager

🔥 12 hours ago

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• You handle traditional correspondence, manage incoming and outgoing mail, and ensure structured document management (digital and physical). • You are the first point of contact by phone and email for our clients, partners and service providers. • You support us in day-to-day business activities, draft offers, prepare invoices and carry out preparatory tasks for our accounting team. • You coordinate appointments, arrange travel for the team and prepare meetings (e.g., set up meeting rooms). • You collect, review and organize invoices and receipts, manage quotations and work closely with our tax advisor and company management.

🎯 Requirements

• You have a completed commercial vocational training (e.g., Office Management clerk, Secretary, Hotel Management) or several years of experience in a comparable administrative role. • You are completely confident using common MS Office programs (Word, Excel, Outlook) or Google Workspace. • You have an excellent command of written and spoken German and present yourself in a friendly, professional manner. • Discretion and reliability are a matter of course for you. • You enjoy routine tasks, keep an overview even when handling many requests at once and are a true team player.

🏖️ Benefits

• Thorough onboarding and a secure workplace. • A friendly team and an open working atmosphere. • Regular working hours (part-time or full-time by arrangement) to support a good work–life balance.