Business Operations Manager

🔥 0 minutes ago

🇩🇪 Germany – Remote

💵 €40k - €50k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ProviPanda GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

ProviPanda GmbH is an AI-driven recruitment platform and mobile app based in the DACH region that helps companies find, screen and hire verified sales professionals quickly and cost-effectively. The service combines applicant management, an integrated applicant-CRM, in-app chat and 1‑click video interviews, push notifications and a strict multi-stage screening process to deliver prequalified sales talent. ProviPanda is offered as a subscription (no placement fees) and targets businesses that need to scale sales teams with vetted commission-based or salaried salespeople.

📋 Description

• Responsible for manual invoicing, including preparation, sending, follow-up, and payment reminders • Entering invoices into DATEV • Processing payments for outstanding invoices via Moss • Managing preparatory bookkeeping and communicating with the tax advisor • Managing Factorial, including vacation requests, time tracking, and sick leave notifications • Coordinating payroll accounting and communicating employee data and changes • Preparing monthly commission statements for the Sales team • Responsible for collections and dunning procedures • Planning team events, team calls, and workations • Providing weekly reports directly to the Managing Director • Communicating and coordinating with lawyers, legal protection providers, insurers, service providers, and freelancers • Independently managing projects, such as website projects • Reviewing and updating terms and conditions and data protection documentation as needed • Managing the info@ inbox and serving as the first point of contact for legal inquiries • Conducting initial interviews for new operational roles • Organizing and technically preparing onboarding, as well as managing offboarding • Providing technical onboarding for new employees and serving as the central point of contact for questions • Screening candidates and conducting initial interviews for Operations hiring, as well as coordinating trial days in Sales

🎯 Requirements

• Experience in invoicing, bookkeeping, finance operations, or general business operations • Proficiency in DATEV • Experience in payroll accounting and communicating with tax advisors • Ability to independently draft and adapt contracts, NDAs, and legal documents • Proficiency with Slack, Claude, Asana, or comparable project management and communication tools, or the ability to quickly learn new tools • Experience with a CRM, such as Close or HubSpot, is a plus • Thorough, structured, and reliable working style • Discretion when handling sensitive financial and legal matters • Strong organizational skills and enthusiasm for a broad range of responsibilities, from bookkeeping to hiring • Self-directed working style in a small, direct team

🏖️ Benefits

• Job security • Genuine ownership and the opportunity to shape the business • A fast-growing HR tech startup with exciting challenges and opportunities for professional development • A friendly team and environment that encourages innovation • Flat hierarchies and direct responsibility • Genuine influence over projects and strategic decisions • Remote-first setup with flexible working hours to support an optimal work-life balance • Above-market salary • Additional bonus opportunities • Further attractive benefits and discounts