Bookkeeper – Administrative Coordinator

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🎯 Recruiter

🤝 B2B

Recruitment • B2B

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Serve as the primary point of contact for new client inquiries via email, phone, and website submissions • Respond to incoming leads in a timely and professional manner • Coordinate and schedule discovery calls, client meetings, and follow-up meetings • Maintain organized communication records and client databases • Assist with the preparation of proposals, contracts, invoices, presentations, and meeting agendas • Coordinate calendar scheduling for leadership and project meetings • Support day-to-day studio administrative operations • **Financial & Bookkeeping Support** • Assist with bookkeeping and financial tracking • Coordinate invoicing, payment tracking, and expense organization • Manage accounts receivable follow-ups and vendor payment coordination • Maintain organized financial records and documentation • Coordinate with accounting and bookkeeping consultants as needed

🎯 Requirements

• 3+ years of experience in operations, administrative coordination, project coordination, or studio management • Strong organizational and multitasking abilities • Excellent written and verbal communication skills • Ability to manage multiple priorities simultaneously • Strong attention to detail and problem-solving skills • Professional and client-facing communication abilities • Experience with scheduling, coordination, and operational systems • Comfortable working in a fast-paced, creative, and collaborative environment • Self-motivated, proactive, and highly dependable • **Preferred Experience** • Familiarity with project management tools, bookkeeping systems, and workflow software • Understanding of budgeting and operational tracking • Experience in construction, hospitality, architecture, interior design, or creative industries is a plus

🏖️ Benefits

• Comfortable working U.S. hours • Remote work from home