Office Administrator – Administrative Coordinator

Job not on LinkedIn

🔥 16 hours ago

🇿🇦 South Africa – Remote

💵 R26.5k - R30k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🏥 Healthcare

📦 Logistics

📣 Marketing

Healthcare • Logistics • Marketing

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Provide general administrative and operational support to the business owner. • Organise and maintain business documents, records and digital filing systems. • Maintain spreadsheets and trackers using Microsoft Excel or Google Sheets. • Track outstanding tasks, deadlines, supplier orders and follow-ups. • Assist with coordinating administrative aspects of ongoing projects. • Monitor outstanding customer payments and assist with follow-up communication. • Help manage supplier information, orders and related documentation. • Assist with permits, project documentation and contractor administration where required. • Communicate with suppliers, customers and other relevant parties professionally. • Keep the business owner informed of outstanding items, upcoming deadlines and matters requiring attention. • Identify administrative gaps and proactively find ways to improve organisation and processes. • Ensure daily administrative tasks are completed accurately and on time.

🎯 Requirements

• Previous experience in office administration, administrative coordination or a similar role. • Strong organisational and time-management skills. • Excellent written and verbal English communication skills. • Good working knowledge of Microsoft Excel or Google Sheets. • Ability to manage multiple tasks and follow through without constant supervision. • Strong attention to detail and accuracy. • Comfortable learning new systems, software and processes. • Reliable, resourceful and proactive with a strong sense of ownership. • Ability to work independently and prioritise tasks effectively. • A practical, solutions-oriented approach to problem-solving. • Experience in construction, electrical contracting, property maintenance or another project-based service business is advantageous but not essential. • Familiarity with permits, project documentation or contractor administration is advantageous but not essential. • Previous experience supporting a small business owner or managing a busy administrative workload is advantageous but not essential. • Experience tracking supplier orders, deliveries and outstanding customer payments is advantageous but not essential. • Exposure to coordinating multiple projects, suppliers or service-related activities is advantageous but not essential.

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