Marketing and Business Development VA – Engineering and Construction

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Reconnect with architects, developers, consultants, and previous proposal contacts using relevant context rather than generic messaging • Review proposal records, CRM history, and prior communications to understand relationship background before initiating contact • Conduct outbound outreach through RingCentral, email, and other approved channels without requiring scripts or ongoing approval • Adjust conversations naturally based on stakeholder responses and business opportunities • Move interested prospects toward meaningful next steps such as meetings, calls, or in-person discussions with the President • Document after every interaction: conversation outcome, agreed next action, relationship insights (timing, pricing considerations, trust level, competitive landscape, decision factors) • Establish and maintain a structured outreach tracking process when systems are incomplete or nonexistent • Independently manage follow-up schedules, relationship stages, and communication history • Ensure follow-up commitments are completed without reminders • Reprioritize outreach efforts based on leadership direction, market conditions, and opportunity quality • Maintain CRM records and tracking tools that remain organized, current, and easy to understand • Engage directly with architects, developers, consultants, and industry decision-makers • Communicate professionally and confidently without dependence on scripts • Ask thoughtful business-development questions, including: reasons proposals were not selected, project budget limitations, anticipated decision timelines, factors influencing competitor selection • Gather actionable market intelligence that can support future business development efforts • Research organizations prior to outreach, including leadership teams, active projects, market position, and strategic focus • Identify prospects that align with the firm's engineering capabilities and target project profile • Prioritize relationship quality and long-term opportunity potential over outreach volume • Screen out low-probability or poorly aligned opportunities before resources are invested • Coordinate meetings and discussions between senior stakeholders and the President • Draft concise, executive-level communications that reflect the President's communication style • Organize incoming documents, proposals, correspondence, and supporting materials • Monitor deadlines, follow-up commitments, and outstanding requirements across active opportunities • Prepare organized information to support invoicing processes and QuickBooks-related administrative tasks • Monitor LinkedIn communications and identify potential opportunities for engagement • Surface partnership opportunities, project leads, and strategic connections from inbound activity • Maintain current project references, qualifications, marketing collateral, and firm information • Collect recurring market feedback and communicate trends, concerns, and opportunities to leadership

🎯 Requirements

• Demonstrated experience in outbound business development utilizing both phone and email outreach within AEC, engineering, construction, or closely related industries • Comfortable communicating with senior-level professionals including architects, developers, consultants, and project stakeholders • Ability to initiate and guide conversations without relying on prepared scripts or templates • Proven capability to build, organize, and maintain business development processes independently • Strong written communication skills with experience producing executive-level correspondence • Excellent documentation habits, including tracking discussions, insights, action items, and follow-up requirements • Able to work effectively in ambiguous environments and bring structure to unorganized processes • Candidates requiring daily direction, extensive supervision, or detailed task-by-task instruction are unlikely to succeed in this role

🏖️ Benefits

• PTO • HMO • Fully Remote Work