Executive Assistant 80-100% (maternity cover)

April 16

SpotMe

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SpotMe is the enterprise event platform to create engaging and personalized event experiences that audiences love.

Participant Engagement • Mobile Event Apps • Event Technology • SaaS Platforms • Enterprise Engagement Platform

51 - 200

Description

• Support the CEO in his job with communications, logistics, time management, meeting preparation, and team coordination. • Meet day-to-day administrative and organizational needs of the CEO • Manage appointments, calendar, organize business trips, workshops, and meetings for the CEO • Coordinate internal and external meetings such as weekly all-hands, board meetings, quarterly retreats, executive team offsites • Track and report CEO expenses and prepare weekly sales report • Office management: coordinate with vendors, cleaning, supplies, deliveries, building management • Prepare meeting agenda and supporting documents, manage participants, and ensure follow-up tasks are executed • Prepare key correspondence and presentations for the CEO

Requirements

• 5+ years experience as an Executive Assistant, Personal Assistant, or similar role (PA diploma or certification is a plus) • Motivated by a high-growth, fast-changing environment • Perfect professional English, written and spoken as well as basic French • Impeccable verbal and written communication skills • Proficiency with Google Suite, Zoom, Microsoft Excel, and PowerPoint in a Mac environment • Responsibility, proactivity, speed, and discretion are required

Benefits

• 11 paid holidays • Generous Accrued Time Off increasing with years of service • Generous paid sick time • Annual day of service