People and Business Support Coordinator

Job not on LinkedIn

🔥 12 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👥 People Operations

👻 Ghost score 13%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staff Domain

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

📦 Logistics

🏥 Healthcare

📣 Marketing

Logistics • Healthcare • Marketing

Staff Domain is a company dedicated to helping individuals build fulfilling careers by providing a dynamic and supportive work environment. With offices in various locations including Australia, the United States, the Philippines, and South Africa, Staff Domain focuses on connecting job seekers with opportunities that align with their personal and professional goals.

📋 Description

• Coordinate day-to-day recruitment administration and onboarding activities for new starters and internal transfers • Prepare employment offers for review prior to issue • Prepare Change of Contract documentation for internal transfers for approval • Initiate and coordinate background checks for new employees and transferring team members • Manage and release onboarding and induction requirements for new starters • Enter, update, and maintain employee records across HR systems • Set up new employees and process employment changes within Workbench • Maintain accurate, current, complete, and compliant employee information • Upload, categorise, name, and maintain employee documents according to company guidelines • Coordinate termination administration and offboarding activities • Prepare termination documentation for review and approval • Remove departing employees from relevant systems and records • Raise and accurately process purchase orders within required timeframes • Manage Careers and HR inboxes, responding to, prioritising, and routing enquiries • Maintain accurate Salesforce records for accounts, contacts, leads, and opportunities • Record tender opportunities, project details, key dates, outcomes, client interactions, meetings, and follow-up activities • Review data quality by identifying duplicates, outdated records, and missing information • Generate standard reports and pipeline updates • Monitor tender portals and registers for new opportunities • Maintain tender tracking registers and submission schedules • Coordinate, format, and proofread tender documentation and compliance submissions • Maintain an organised library of standard tender content, certifications, insurance documents, and company information • Prepare and coordinate complete, timely tender submissions • Provide administrative support to Business Development and Tendering teams • Coordinate meetings and maintain organised shared folders and documentation • Record training and handover sessions and convert them into user-friendly process guides • Review and update user guides and process documentation • Utilise AI tools and technology to improve administrative efficiency and streamline processes

🎯 Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred but not required • At least 3 years of experience in human resources, recruitment, onboarding, business development support, tendering, or a related administrative role • Proficiency in HR software, HR systems, and AI tools used to improve efficiency and streamline workflows • Experience using Salesforce or a similar CRM platform is highly regarded • Strong Microsoft Excel skills, including the ability to manage, analyse, and maintain accurate data records • Strong Microsoft Word skills with the ability to format, proofread, and prepare professional documents • Excellent written and verbal communication skills • Strong organisational skills and ability to manage competing priorities across multiple teams • Ability to thrive in a fast-paced environment and prioritise tasks effectively • Exceptional attention to detail and commitment to maintaining accurate and up-to-date records • Ability to handle confidential and sensitive information with discretion and professionalism

🏖️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one • Option to enroll additional dependents • Paid Birthday, Vacation, Medical, and Maternity Leaves • Up to 6 Vacation Leaves are convertible to cash on your anniversary • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

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