Senior Executive Assistant, CEO

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Veta Virtual

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

📋 Description

• Managing and organizing the CEO's inbox, calendar, meetings, reminders, notes, and follow-ups — ensuring nothing important falls through the cracks and his time is always protected and well-used. • Capturing open loops, ideas, commitments, and action items — and turning vague or half-formed inputs into clear, organized next steps with owners, deadlines, and priorities attached. • Building and maintaining simple, practical systems around the CEO — trackers, decision lists, weekly briefs, follow-up rhythms, and project status updates — so he always has a clear picture of what needs his attention. • Categorizing and prioritizing projects by owner, deadline, status, and decision needed — helping the CEO decide what should be active, delegated, deferred, escalated, or removed from his plate entirely. • Following up proactively with internal team members, vendors, partners, candidates, attorneys, and other stakeholders — keeping commitments on track and moving things forward even when the CEO is focused elsewhere. • Leading or fully owning certain projects and strategic initiatives from start to finish — gathering context, coordinating the right people, and driving to completion with minimal direction. • Preparing concise summaries, meeting briefs, recaps, and recommendations that help the CEO make faster, better-informed decisions. • Protecting the CEO's focus and tactfully pushing back when he is the bottleneck — comfortable managing up and respectfully challenging a senior leader when the situation calls for it. • Coordinating work across marketing, sales, hiring, legal and vendor follow-up, internal operations, product initiatives, and other strategic projects as needed.

🎯 Requirements

• 6+ years in a Senior Executive Assistant, Executive Operations, Strategic Projects, Project Manager, Chief of Staff associate, or similar high-level support role — with direct experience supporting a founder, CEO, owner, or C-suite executive. • Proven ability to create structure where none exists — you build systems, trackers, and operating rhythms from scratch rather than waiting for a perfect setup to be handed to you. • Strong project coordination experience across multiple stakeholders — you can gather context, identify what matters, coordinate the right people, and keep things moving without losing threads. • Excellent written communication and synthesis skills — you write clearly, concisely, and can adapt to someone else's voice and communication style. • Strong independent judgment — you can sense when something is unclear, under-thought, or not quite good enough, and you act on that instinct without being asked. • Comfortable with ambiguity and fast-moving environments — you do not need every step handed to you and you do not become frantic when priorities shift. • Comfortable managing up — you can respectfully push back on a senior leader, flag bottlenecks, and hold the CEO accountable when it serves the work. • Experience in a fully remote or distributed work environment with a high degree of independence and accountability. • Proficiency with tools such as Google Workspace, Slack, ClickUp, Notion, HubSpot, Airtable, or equivalent platforms. • High discretion and trustworthiness — you handle sensitive and confidential information with absolute professionalism at all times. • Comfort and proficiency using AI tools to support research, drafting, synthesis, and workflow creation is a strong plus.

🏖️ Benefits

• Competitive salary in USD — paid consistently every month, no matter where you are. • 10 paid vacation days per year plus all U.S. federal holidays — plus a dedicated birthday PTO day, because no one should have to work on their birthday. • 100% remote — work from anywhere in LATAM or Europe with a professional home setup. • A fast-paced, high-growth environment inside an award-winning digital marketing agency — where your organizational skills and strategic thinking directly shape how the CEO and the company operate. • A collaborative, high-trust culture through Veta Virtual and our client — where your judgment, discretion, and follow-through are relied upon and deeply valued from day one.