Bilingual Executive Assistant, Spanish-English

🕒 August 5

🌐 Philippines, Colombia – Remote

🇵🇭 Philippines – Remote 🇨🇴 Colombia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 51%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Virtual Assist

WebsiteLinkedInAll Job Openings

11 - 50 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

📋 Description

• Manage and maintain executive calendars, schedules, and appointments. • Schedule meetings, calls, interviews, and other appointments while coordinating with multiple parties. • Send meeting confirmations, reminders, follow-ups, and calendar invitations. • Coordinate internal and external meetings and ensure all necessary details are communicated. • Assist with appointment setting and follow-up communication with prospects, clients, candidates, and business contacts. • Create, publish, and manage job postings across various hiring platforms. • Assist with recruiting by reviewing applicants, coordinating interviews, communicating with candidates, and tracking hiring progress. • Maintain organized records of candidates, applications, interviews, and recruitment activities. • Support project management by tracking tasks, deadlines, deliverables, and project status. • Coordinate with team members to ensure projects and assigned tasks stay on schedule. • Maintain project management platforms such as Asana, ClickUp, Trello, Monday.com, or similar tools. • Follow up with team members on outstanding tasks and provide status updates to leadership. • Prepare reports, documents, spreadsheets, presentations, and other administrative materials. • Manage and organize emails, messages, files, and other business communications. • Conduct research and compile information as requested by leadership. • Assist with CRM updates, lead tracking, and maintaining accurate business records. • Support recruitment, sales, marketing, and administrative initiatives as needed. • Help create, improve, and document internal processes and workflows. • Organize digital files, documents, contracts, and other company information. • Coordinate special projects and administrative assignments from leadership. • Proactively identify tasks, issues, or opportunities that require attention and communicate them to leadership. • Perform other administrative and project-related duties as assigned.

🎯 Requirements

• Minimum of 2–3 years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, Operations Coordinator, or similar role. • Excellent written and verbal English communication skills. • Strong appointment-setting, scheduling, and calendar management experience. • Previous experience with project management, project coordination, or operations is highly preferred. • Experience creating and managing job postings on platforms such as Indeed, LinkedIn, Facebook, or similar hiring websites. • Experience assisting with recruitment and candidate coordination is a plus. • Strong proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets. • Experience with project management platforms such as Asana, ClickUp, Trello, Monday.com, Notion, or similar tools. • Familiarity with CRM systems and other business software. • Excellent organizational and time-management skills. • Strong attention to detail and ability to follow through on tasks. • Ability to manage multiple projects, deadlines, and priorities simultaneously. • Strong follow-up skills and ability to keep team members accountable for assigned tasks. • Proactive problem-solving mindset with the ability to work independently. • Ability to communicate professionally with executives, clients, candidates, and team members. • Highly dependable, organized, and adaptable in a fast-paced environment. • Strong sense of confidentiality, professionalism, and integrity. • Ability to learn new software, systems, and processes quickly.

🏖️ Benefits

• Paid training • Work from home