Real Estate Virtual Assistant

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🕒 February 25

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Virtual World Assistants | VWA

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2011

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Virtual World Assistants | VWA is a virtual assistant and business process outsourcing company that provides a wide range of remote support services to businesses, including cold calling, appointment setting (inbound and outbound), administrative support, data entry, research, social media management, marketing, customer service, executive assistance, prospecting/telemarketing, and real estate transaction coordination. They offer fully vetted, trained virtual assistants for multiple industries (accounting, healthcare, logistics, real estate, IT, education, property management, etc. ), a structured onboarding process, and supplementary tools such as an AI-powered CRM. VWA positions itself as a B2B partner that helps companies scale and improve productivity by outsourcing repetitive or time-consuming tasks.

📋 Description

• Manage emails, calendars, and scheduling appointments • Prepare contracts, agreements, and disclosures • Organize and maintain client and property files • Data entry and CRM management (e.g., Follow Up Boss, KVCore, Salesforce) • Handle MLS listing updates and property data entry • Respond to inquiries via email, phone, and chat • Pre-qualify leads and schedule appointments • Follow up with potential buyers, sellers, and past clients • Manage and update a pipeline of leads in CRM • Assist with preparing and reviewing contracts, addendums, and disclosures • Coordinate with lenders, title companies, and clients • Track deadlines and ensure a smooth closing process • Design and post real estate listings on MLS, Zillow, Redfin, and social media • Create marketing materials (flyers, brochures, email campaigns) • Manage and schedule content on Facebook, Instagram, LinkedIn, and YouTube • Run Facebook and Google Ads for property promotions • Conduct comparative market analysis (CMA) reports • Research properties, neighborhood trends, and demographics • Generate reports on real estate market activity • Assist in preparing broker price opinions (BPOs) • Track commissions, expenses, and invoices • Manage rental payments and property management tasks • Assist with QuickBooks or other accounting software

🎯 Requirements

• Real estate experience (Preferred: Knowledge of U.S. real estate practices) • Proficiency in CRM software (e.g., Follow Up Boss, KVCore, Podio) • Strong knowledge of MLS platforms, Zillow, Redfin, DocuSign • Excellent written and verbal communication skills • Strong organizational and multitasking abilities • Experience with social media marketing and content creation • Proficiency in Google Suite, Microsoft Office, Canva, Adobe, QuickBooks • Ability to work independently with minimal supervision

🏖️ Benefits

• Flexible schedule based on real estate operations • Potential for bonuses based on performance and closed transactions