Executive Travel and Personal Assistant

🕒 July 8

🇵🇭 Philippines – Remote

💵 $9.6k - $14.4k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 38%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• Manage all logistics for frequent domestic travel, often as much as 5 out of every 6 weeks. • Coordinate travel for family members or firm colleagues attending the same events. • Inherit and continuously refine an existing travel playbook. • Plan proactively at least 6 weeks ahead for conferences and major trips. • Monitor preferred airline apps daily and conduct a weekly travel coordination call with the Managing Partner's wife. • Build detailed, clearly formatted itineraries in shared documents. • Document every confirmation number, contact, and instruction. • Select hotels and verify required amenities. • Arrange rental cars, drivers, or Uber based on trip needs. • Confirm rental car reservations shortly before landing. • Coordinate restaurant reservations and grocery deliveries. • Handle last-minute schedule changes by adjusting hotels, cars, and meetings. • Coordinate seasonal transitions, cleaning services, maintenance, groceries, supplies, and private chefs for a second home. • Manage calendar conflicts and cross-reference digital and physical calendars. • Monitor inboxes and shared email for booking confirmations; draft responses and clear non-essential items. • Save confirmed bookings and documents to shared storage systems. • Support the broader EA team with research, data entry, document summarization, reporting, and AI-assisted proofreading.

🎯 Requirements

• Stellar English & Communication – Clear, polished communication is a must, both in writing and over the phone. • Proven experience managing highly complex, ever-changing travel logistics down to the smallest detail. • A track record of foreseeing problems before they arise. • Experience supporting a high-level, fast-paced executive with demanding travel needs. • Extreme attention to detail. • Comfortable handling curveballs independently and confidently. • Experience with Dropbox and Net Docs is a plus. • Comfortable using AI tools like Claude or ChatGPT to clean up and proofread written work. • Available for full-time work from 10:00 AM to 7:00 PM or 11:00 AM to 8:00 PM EDT; hours may shift with daylight savings and business needs. • Business-casual attire when in meetings. • Professional setup with clean background, good camera, good microphone, and strong Wi-Fi. • Familiarity with Microsoft Outlook, Microsoft Teams, Apple iMessage/WhatsApp, and airline apps.

🏖️ Benefits

• 13th Month Bonus • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses • High-growth environment • Strategic influence • Long-term runway • High-trust team • Remote flexibility • High expectations, high reward • Constant variety