Executive Assistant, Travel Management – Luxury

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🕒 June 30

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

📦 Logistics

⚖️ Legal

🏗️ Construction

Logistics • Legal • Construction

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Manage calendars, appointments, reminders, and daily schedules. • Handle inbox management, follow-ups, and general executive support tasks. • Maintain organized records, trackers, and digital filing systems. • Assist with ad hoc administrative and operational requests. • Manage travel bookings, itineraries, invoicing, and VIP client amenities. • Communicate with hotels, concierge teams, and vendors regarding client requests. • Send pre-arrival, itinerary, and follow-up emails to clients and partners. • Ensure a seamless and high-touch client experience throughout travel coordination. • Create social media posts using Canva or similar tools. • Assist with updating travel guides, client resources, or website content. • Draft and schedule newsletters through email marketing platforms. • Support basic blog and content updates in WordPress or similar systems.

🎯 Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, Travel Coordinator, or Luxury Hospitality professional. • Strong organizational, multitasking, and time-management skills. • Excellent written and verbal communication skills. • Comfortable interacting with 5-star hotels, luxury brands, and high-net-worth clients. • Experience with social media, newsletters, and content updates. • Ability to work independently while maintaining confidentiality and professionalism.

🏖️ Benefits

• Competitive salary based on experience • Permanent remote setup • Long-term growth opportunity • Supportive and professional work environment