Executive Administrative Assistant

Job not on LinkedIn

🕒 March 16

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WOW Remote Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

📋 Description

• Manage founder calendars, including scheduling membership calls, introductions, and internal meetings • Coordinate outreach efforts with community members and support engagement initiatives • Track member contributions, OKRs, and participation tied to internal programs • Plan and execute both virtual and in-person events, including logistics and coordination • Oversee onboarding processes by setting up new members across platforms like Slack and internal systems • Maintain and optimize internal documentation and workflows in Notion as the main source of truth • Coordinate interview scheduling between candidates and clients, adjusting as needed • Support sourcing efforts by reviewing candidate pipelines and identifying key selection criteria • Assist with outreach messaging, list building, and workflow optimization using AI tools • Handle general administrative and operational tasks across recruiting functions • Research relevant business development events and assist with attendance planning • Coordinate travel logistics and event participation for founders • Build and organize target contact lists for outreach campaigns • Maintain clean and structured databases for business development efforts • Provide ongoing support for ad hoc founder requests and shifting priorities

🎯 Requirements

• Strong organizational skills with exceptional attention to detail • Ability to manage multiple priorities independently with minimal supervision • Excellent written and verbal communication skills • Comfortable working in dynamic, fast-moving environments with evolving priorities • Experience using tools such as Notion, Google Workspace, Slack, and AI platforms • Proactive mindset with a strong sense of ownership and accountability • Previous experience in administrative, operations, or executive support roles • Exposure to startup environments, recruiting processes, or community operations is a plus • Experience coordinating events or managing logistics is highly valued • Ability to think critically and solve problems in ambiguous situations

🏖️ Benefits

• Full-time role • 100% remote work environment • High exposure to founders and strategic decision-making • Opportunity to grow within a fast-scaling startup environment • Dynamic and collaborative culture with real ownership of responsibilities