Executive Assistant – Operations

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Zipdev

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Recruitment • B2B • HR Tech

Zipdev is a company that specializes in providing remote talent solutions, particularly focused on hiring top Latin American professionals. Zipdev enables companies to build high-performing teams in their own time zones while reducing costs compared to local hiring. The company offers a streamlined hiring process that includes defining hiring needs, selecting top candidates, and onboarding new team members, handling payroll and HR overhead. Zipdev fills a variety of technical and professional roles, such as software engineers, project managers, and designers. The company is recognized for its ability to provide cultural alignment and scalable, flexible hiring solutions.

51 - 200 employees

Founded 2017

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Manage my calendar, appointments, travel, and time-blocking. • Prioritize emails, filter incoming requests, and prepare responses as needed. • Coordinate with our brokers, vendors, and outside partners. • Maintain systems, files, documents, and key dashboards. • Manage weekly content pipeline (YouTube, LinkedIn, training material). • Prepare scripts, organize recording sessions, coordinate editing, and publish completed videos. • Upload content into platforms like Synthesia, YouTube Studio, Canva, and CRM. • Track posting schedule, performance metrics, and follow-up tasks. • Prepare weekly team meeting agendas and talking points. • Track broker KPIs, maintain accountability systems. • Ensure follow-up tasks are captured, assigned, and completed. • Assist new brokers with onboarding materials, compliance items, and operational orientation. • Assist in collecting seller documentation, preparing data rooms, and assembling due diligence files. • Coordinate communication between sellers, buyers, attorneys, lenders, accountants, and brokers. • Maintain transaction checklists and ensure milestones are completed on schedule. • Coordinate initiatives related to private equity outreach, referral partners, and M&A marketing. • Support the execution of the annual and quarterly agency plan. • Maintain priority trackers (Who/What/When, dashboards, project charters). • Ensure that strategic goals (content, broker performance, marketing agreements, acquisitions) move forward consistently. • Assist with travel planning, reservations, and occasional household administrative tasks as needed. • Manage recurring health, calendar, and organizational reminders. • Respect boundaries, confidentiality, and personal scheduling priorities

🎯 Requirements

• Minimum 3+ years in an Executive Assistant, Operations Coordinator, or Chief-of-Staff–style role supporting a CEO or business owner. • Proven success managing complex calendars, communications, and project workflows. • Strong proficiency with digital tools (Google Workspace, CRMs, task managers, spreadsheets, Canva, YouTube Studio, Zoom). • Exceptional written and verbal communication. • Ability to manage multiple priorities independently with minimal oversight. • High confidentiality, discretion, and emotional intelligence. • Organized, proactive, and highly reliable. • **Preferred (Huge Advantage)** • Experience in business brokerage, M&A, private equity, real estate, or professional services. • Experience supporting content creators, YouTubers, or personal brands. • Experience in marketing coordination or CRM management. • Project management certification or equivalent real-world experience

🏖️ Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends) • Vacation: 10 business days a year • Holidays: 5 National Holidays a year • Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) • Parental Leave • Health Care Reimbursement • Active Lifestyle Reimbursement • Quarterly Home Office Reimbursement • Payroll Deduction Purchase Plans • Longevity Bonus • Continuous Learning Bonus • Access to Training and Professional Development Platforms • Did we mention it's REMOTE?!!