Administrative Coordinator

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $69.6k - $94.2k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Amgen

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1980

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

💰 $28.5G Post-IPO Debt on 2022-12

Healthcare • Biotechnology • Pharmaceuticals

Amgen is a global leader in biotechnology, focusing on the development and commercialization of innovative medicines made from living cells. The company aims to treat serious illnesses, often targeting diseases with limited therapeutic options. Amgen emphasizes scientific innovation and is committed to ethical research, patient safety, and environmental sustainability. It actively engages in clinical trials and is known for its contributions to the fields of cancer treatment and obesity management among others.

📋 Description

• Provide comprehensive and high-level administrative support to the Executive Director, Patient Access and Executive Director, Hub Services within the Rare Disease Business Unit Patient Access organization • Manage complex calendars for multiple Executive Directors across multiple time zones • Coordinate business travel logistics, including flights, hotels, ground transportation, and expense reports • Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support • Support preparation and scheduling for executive programs, recurring meetings, all-staff meetings, and large forums • Coordinate logistics for large meetings, including room setup, AV support, catering, and onsite or virtual meeting needs • Prepare and coordinate team communications, including new-hire announcements and business updates • Manage special projects, event coordination, and team-building activities • Maintain distribution lists and organizational charts • Order office supplies and manage purchasing through MyBuy or approved systems • Schedule interviews and coordinate related logistics • Use Outlook, Microsoft Teams, Concur, MyBuy, SharePoint, and emerging AI tools to improve workflows • Serve on the RDBU Patient Access administrative team and provide backup support as needed

🎯 Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR high school diploma / GED and 4 years of administrative experience • Strong attention to detail • Ability to multi-task • Proficiency in MS Office programs • Excellent verbal and written communication skills • Proficiency in Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint • Demonstrated interest in adopting emerging AI tools, such as ChatGPT • Ability to manage multiple priorities effectively in a fast-paced, dynamic environment • Ability to maintain confidentiality, integrity, and discretion when handling sensitive information • Sponsorship for this role is not guaranteed

🏖️ Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions • Group medical, dental and vision coverage • Life and disability insurance • Flexible spending accounts • A discretionary annual bonus program • Stock-based long-term incentives • Award-winning time-off plans • Flexible work models where possible • Career development opportunities • Work/life balance support