Payroll Specialist

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🌲 Oregon – Remote

🌲 Oregon – Remote

💵 $70k - $80k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

👻 Ghost score 0%

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Caring for Others LLC - In-Home Care

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11 - 50 employees

🏥 Healthcare

⚕️ Healthcare Insurance

🧘 Wellness

Healthcare • Healthcare Insurance • Wellness

Caring for Others LLC is a dedicated in-home care provider that operates multiple locations across the United States, including Oregon, Indiana, and soon Arizona. Based in Redmond, Oregon, this company offers compassionate and specialized caregiving services for aging adults and individuals with disabilities, aiming to nurture independence and improve quality of life. Their services include personal care assistance, medication management, meal preparation, nursing services, companion care, transportation, home keeping, and respite care. With a focus on respect, transparency, compassion, and authenticity, they expertly match caregivers with clients to address their unique needs. Additionally, through their CareMatch™ program, they offer financial support and resources to families caring for loved ones, emphasizing care with dignity and comfort. Caring for Others LLC is committed to providing professional and dignified in-home care services to ensure a life well-lived for all clients.

📋 Description

• Process accurate, timely payroll for employees across alternating weekly cycles • Reconcile timekeeping data between EHR and HRIS • Process new hires, terminations, pay changes, and expense reimbursements • Audit payroll pre- and post-processing to catch and resolve errors • Review tax filings and garnishments for accuracy and compliance • Reconcile monthly payroll accounts • Support year-end W-2 processing • Work extensively in HRIS and EHR systems • Handle frequent employee changes, tight deadlines, and large volumes of confidential data

🎯 Requirements

• Associate's degree and 2+ years of high-volume payroll experience • Experience with Paylocity and multi-location/multi-state payroll preferred • Strong Excel skills and comfort working with large data sets • High accuracy, attention to detail, and organization under tight deadlines • Solid understanding of payroll tax, deduction, and compliance requirements • Committed to confidentiality and HIPAA standards • Proactive, solution-oriented self-starter who takes initiative and works independently • Values innovation, efficiency, and streamlined processes • Excellent written and verbal communication skills in English • Meticulous attention to detail, with accurate record-keeping and documentation • Strong project management skills • Collaborative team player with excellent interpersonal skills • Proven time management skills and ability to juggle multiple priorities and deadlines in a fast-paced environment • Sound judgment and discretion in handling sensitive matters • Tech-savvy and comfortable with a variety of software and devices • Warm, welcoming, and professional demeanor with commitment to outstanding customer service • Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI • Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations • Background in senior care, assisted living, skilled nursing, or in-home care

🏖️ Benefits

• Paid Time Off and Paid Holidays • 100% Company-Paid Dental Insurance and Vision Insurance • 100% Company-Paid $25,000 Life Insurance Policy • 100% Company-Paid Employee Assistance Program, including mental health counseling sessions, financial coaching, provider referrals, and childcare resources, available 24/7 • Customizable Health Insurance Plans with up to 100% Company Contribution to plan premium for Employee, plus additional contribution for Dependents as needed • 401(k) Retirement Program with Employer Match • Professional Development – ongoing education, wraparound support, and leadership coaching • Comprehensive Training and Orientation Week • Supportive team environment

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