Administrative Assistant

Job not on LinkedIn

🔥 13 hours ago

🌐 United States, Philippines – Remote

🇺🇸 United States – Remote 🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Carr Talent

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

🏗️ Construction

🏭 Manufacturing

Consulting • Construction • Manufacturing

Carr Talent is a talent acquisition agency that specializes in recruiting high-caliber individuals for industries such as manufacturing, engineering, construction, and oil & gas. The company emphasizes a unique "right hire" guarantee supported by a 1-year perfect-fit assurance and offers a flat fee recruitment model. Carr Talent adopts an "approach and poach" strategy, actively sourcing over 75% of its hires through direct outreach rather than job advertisements. They provide a suite of HR consultative services, including job description creation and candidate testing. The company is led by a team with extensive experience and a focus on delivering cost-efficient, high-quality recruitment solutions.

📋 Description

• Provide day-to-day administrative and operational support to the Owner and team • Participate in regular meetings and track priorities, tasks, and follow-ups • Manage scheduling, calendars, calls, appointments, and travel planning • Monitor and organize the Owner’s inbox, prioritize communications, and ensure timely follow-up • Maintain organized client records, digital folders, and Google Drive files • Manage data entry and updates within CRM, ATS, and task management systems • Assist with affiliate and partner communications, relationship management, and tracking • Conduct research, organize information, and assist with special projects and business initiatives • Take ownership of additional administrative needs • Identify opportunities to improve processes and proactively solve problems

🎯 Requirements

• At least 1 year of experience in an Administrative Assistant, Executive Assistant, or similar administrative role, preferably in a remote environment • Ability to work 40 hours per week • Availability for significant working-hour overlap with U.S. Central Time, generally within the 8:00 AM–5:00 PM CT / 9:00 AM–6:00 PM CT business window • Excellent organizational and time-management skills • Ability to manage multiple priorities while maintaining accuracy and follow-through • Strong written and verbal English communication skills • Proficiency with Google Drive and Google Workspace (G Suite) • Experience working with cloud-based file storage and digital documentation • Strong calendar management and scheduling skills • Good online research and information-gathering skills • Reliable internet connection and a dependable computer/work setup • Ability to work independently and stay productive without constant supervision • Professional, dependable, positive, and solution-oriented attitude • Experience with GoHighLevel (GHL) preferred • Experience with CRM systems preferred • Familiarity with Applicant Tracking Systems (ATS) preferred

🏖️ Benefits

• Monthly base compensation, with bonus potential and opportunities for increases based on performance, contribution, and growth • Flexibility and autonomy in how you manage your responsibilities • Mentorship, coaching, and opportunities to develop your skills regardless of where you are in your career • No micromanagement — trust to own responsibilities • Opportunities to expand your role and grow into next-level responsibilities • Family First culture supporting family and personal priorities • Opportunity to work with a recruiting firm serving 1,000+ client companies • Opportunity to be part of a fast-growing, dynamic company with a strong reputation and loyal client base