Administrative Assistant

Job not on LinkedIn

🔥 18 hours ago

🇺🇸 United States – Remote

💵 $55k - $70k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Sound Physicians

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2001

🏥 Healthcare

🤝 B2B

Healthcare • B2B

Sound Physicians is a physician-led healthcare services company that partners with hospitals and health systems to deliver specialty clinical programs including emergency medicine, hospital medicine, critical care (including tele-ICU), anesthesia, and accountable care for long-term and assisted living settings. The company combines clinical leadership, operational optimization, and revenue-cycle support to improve patient outcomes, stabilize hospital operations, and maximize financial performance through tailored, on-site and virtual care models.

📋 Description

• Partner with team leaders to provide administrative and operations support • Coordinate meetings, conference calls, web presentations, and travel schedules while resolving scheduling and logistical conflicts • Gather receipts, prepare expense reports, and reconcile month-end Sound credit card expenditures weekly • Facilitate clear, brief, and productive internal and external communications and correspondence • Manage leaders’ calendars, allocate time between events, anticipate additional work, and make scheduling suggestions • Arrange airfare, hotels, ground transportation, and other travel exclusively through World Travel • Prepare and revise PowerPoint presentations, Word documents, mail merges, and Excel spreadsheets • Manage and maintain leaders’ contact databases, often in Outlook • Facilitate communication between team members and address communication gaps • Attend calls and meetings to take minutes as requested • Support administrative projects, including IT audits, Staples feedback, responsibility assessments, and related initiatives • Vet information about administrative changes through leadership before communicating it to the team • Support events by researching vendor costs, negotiating rates, arranging facilities and catering, and preparing event materials • Research event cost estimates and charitable contribution estimates, obtain budget-owner approval, and submit expenditures for pre-authorization • Act as the first point of contact for IT issues, perform preliminary troubleshooting, and escalate to IT when necessary • Perform general office work, including faxing, scanning, mailings, hosting guests, filing, data entry, ordering supplies, and completing forms • Cross-train with administrative support colleagues to ensure coverage • Assist with new colleague onboarding • Complete additional special projects as assigned

🎯 Requirements

• High School degree or GED or equivalent experience • 2 years general business administration experience in a fast-paced, professional setting • Proficient in Microsoft Office Suite, including intermediate Word, Excel, PowerPoint and Outlook • Ability to perform basic IT troubleshooting without supervision • Excellent general office skills, including computers, fax machines, printers, copiers, conference call setup, scanners, mobile phone/email devices, organization, hosting guests, and document handling • Ability to maintain a work schedule aligned with Eastern Time • Experience leveraging AI tools to improve efficiency, including calendar scheduling, meeting coordination, and administrative workflows preferred

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Health care and dependent care flexible spending account • 401(k) retirement savings plan with a company match • Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year • Ten company-paid holidays per year • Remote-first culture that values flexibility and collaboration • Opportunities to grow your career • Team focused on inclusivity, innovation, and excellence