Administrative Assistant, Marketing

Job not on LinkedIn

🔥 0 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $70k - $96k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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D-Wave

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1999

💼 Consulting

📦 Logistics

🏥 Healthcare

Consulting • Logistics • Healthcare

D-Wave is a practical quantum computing company that provides cutting-edge solutions for businesses and researchers to solve complex optimization problems. Its products include a quantum cloud service, quantum computers, and a suite of tools designed for rapid quantum development. D-Wave's systems are built specifically for commercial use, enabling organizations across various industries to enhance efficiency, reduce costs, and innovate using quantum technology.

📋 Description

• Provide day-to-day administrative and coordination support to the SVP of Marketing and broader Marketing & Communications team • Manage calendars, scheduling, correspondence, presentations, reports, expenses and other administrative needs • Anticipate needs, coordinate priorities and help ensure the team operates efficiently • Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up • Manage executive travel arrangements, itineraries and related logistics • Reconcile corporate credit card expenses and maintain complete and timely documentation • Coordinate vendors supporting Marketing & Communications activities, including research, quotes, scheduling and day-to-day communication • Support event logistics, including production of printed event collateral, vendor coordination, proofs, approvals and delivery timelines • Support preparation, routing and tracking of NDAs, contracts and other documents through internal review and approval processes • Maintain organized team files, SharePoint sites, templates and other shared resources • Help improve administrative processes, tools and ways of working • Provide research, coordination and administrative support for Marketing & Communications projects and initiatives • Take on special projects and other responsibilities that help the team operate effectively

🎯 Requirements

• 3+ years of administrative, marketing, communications, project coordination or related professional experience; relevant internships may be considered • Bachelor's degree or equivalent combination of education and experience • Excellent organizational and time management skills • Clear and concise written and verbal communication skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint), project management tools, and communication platforms • Sound judgment and discretion when handling confidential or sensitive information • Proactive, solutions-oriented approach with ability to anticipate needs, take initiative, and problem-solve independently • Strong interpersonal skills and ability to build effective relationships with executives, colleagues, vendors and other stakeholders • Ability to work effectively across functions, levels and time zones • Interest in marketing, communications, and technology • No 3rd party candidates will be accepted

🏖️ Benefits

• Company ownership/equity • Competitive pay • Bonus • Perks • Benefits • Career growth and empowerment • Equal employment opportunity