Site Administrative Coordinator

Job not on LinkedIn

🔥 10 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $21 - $39 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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USACS

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

USACS is the Undergraduate Student Alliance of Computer Scientists at Rutgers University that organizes events and runs collaborative spaces for computer science students. It maintains resources such as the Coding and Social Lounge (CSL), a Linux-station Command Center, a Hackerspace with 3D printers, robotics, and Oculus Rifts, and a Makerspace for hands-on hardware projects. USACS helps students get involved outside the classroom through workshops, social events, and access to tools and facilities for building hardware and software projects.

📋 Description

• Provide full-time administrative support to USACS System/Site Medical Directors and other site leadership • Perform or oversee clerical, administrative, reporting, and office management functions • Act as liaison between USACS locations, regional leadership, corporate office personnel, physicians, patients, and hospital personnel • Coordinate ED and inpatient administrative offices at USACS locations • Develop relationships with hospital personnel to support the USACS contract at the site • Coordinate schedules for Medical Directors, clinical leadership, and hospital administration • Manage Outlook calendars and integrate Zoom options into meetings • Manage Zoom meetings and ensure audio/visual functionality and attendee access • Coordinate meeting agendas, attend required meetings, and create minutes for distribution • Manage Workday Expense submissions through final approvals • Coordinate new clinician onboarding, including orientation, EMR training, ID badges, tours, meetings, and dinners • Support clinicians with Workday, Workday Expense, Shift Admin, and TCL systems • Connect with IT to resolve system issues when necessary • Coordinate site recognition programs

🎯 Requirements

• Minimum of three years’ administrative experience required • Thorough knowledge of and skill in using a personal computer in a Windows environment • Strong emphasis on processing electronic documents/attachments with Adobe • Excel Intermediate to Advanced Level • Knowledge of presentation and database applications and Internet usage • Attention to detail and ability to produce extremely accurate work • Ability to work with people at all levels of the organization and hospital partners • Ability to communicate professionally with employees, physicians, management, and external business contacts • Proper usage of correct English and grammar • Ability to maintain highly confidential information • Ability to process duties efficiently, stay organized, anticipate needs, and work accurately with limited supervision • Bachelor’s Degree preferred • Ability to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds • Close visual acuity required • Resume and application submission required

🏖️ Benefits

• Medical, dental, and vision insurance options • Health savings accounts (HSA) and flexible spending accounts (FSA) • 401(k) employee and employer contributions • Paid time off, including vacation, sick leave, and company holidays • Paid parental leave & family support benefits • Short-term and long-term disability insurance • Life and accidental death & dismemberment (AD&D) insurance • Employee assistance programs & wellness resources • Bonus eligibility, equity, or other incentive programs, depending on the role