Administrative Assistant I/II

Job not on LinkedIn

🔥 12 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $20 - $37 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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LTHC

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2016

🧘 Wellness

⚽ Sports

👥 B2C

Wellness • Sports • B2C

LTHC é a empresa que detém a Academia LIFT e pretende adquirir ou desenvolver outros espaços no mesmo âmbito. Foca‑se na experiência do cliente — conforto, interação com o espaço e objetivos pessoais — para atletas, praticantes ocasionais e profissionais, apoiando metas de bem‑estar físico, psicológico e desempenho competitivo. Opera como um espaço de fitness/treino com ênfase em culturismo, exercício e saúde.

📋 Description

• Perform general administrative duties including data entry, filing, copying, scanning, and document preparation • Manage calendars and schedules, coordinate meetings, and arrange logistics for team activities • Answer phones, route inquiries, and respond to routine emails • Prepare basic reports, correspondence, and presentations using standard templates • Order office supplies and maintain office organization • Provide customer service support to internal and external stakeholders • Support the Lifetime Healthcare Companies’ mission and values, Corporate Code of Conduct, and Lifetime Way values and beliefs • Maintain member privacy in accordance with corporate privacy policies and procedures • Maintain regular and reliable attendance • Perform other functions as assigned by management • Level II: Manage complex calendars, meeting invitations, conference engagements, travel accommodations, and appointments for leaders • Level II: Draft, review, and format correspondence, reports, and presentations • Level II: Track deadlines, follow up on action items, and maintain departmental records • Level II: Support budgeting, expense reporting, and invoice processing • Level II: Arrange on-site and off-site meetings and coordinate audio-visual equipment and related resources • Level II: Coordinate onboarding logistics and training schedules • Level II: Serve as liaison between the department and other internal teams • Level II: Identify process improvements and recommend more efficient workflows • Level II: Handle sensitive and confidential information with discretion

🎯 Requirements

• HSD or GED required • Administrative, office support or customer service experience preferred • Basic understanding of office procedures and administrative practices • Basic office software proficiency (Word, Outlook, Excel) • Ability to communicate effectively, verbally and in writing • Basic ability to prioritize with minimal oversight • Basic customer service, problem solving and time management skills • Understanding of confidentiality and professional workplace conduct • Basic critical thinking ability • Intermediate attention to detail • Ability to follow established procedures, policies, and workflows • Level II: Two years of administrative or related experience required • Level II: Associate degree in a related field or administrative coursework preferred • Level II: Intermediate proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, etc.) • Level II: Intermediate organizational, time management, and problem-solving skills • Level II: Ability to manage multiple priorities with minimal supervision • Level II: Professional communication and interpersonal skills • Level II: Basic analytical skills for tracking data, expenses, and reports • Level II: Intermediate knowledge of departmental or corporate administrative processes • Level II: Basic understanding of budgeting, expense management, and reporting • Level II: Familiarity with project coordination or workflow tracking • Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer • Ability to travel across the Health Plan service region for meetings and/or trainings as needed • Ability to work in a home office for continuous periods of time for business continuity • Ability to hear, understand, and speak clearly while using a phone or video call, with or without a headset

🏖️ Benefits

• Group health and/or dental insurance • Retirement plan • Wellness program • Paid time away from work • Paid holidays • Potential remote work on a case-by-case basis