HR Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👩‍👩‍👧‍👦 Human Resources (HR)

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Gaggle

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1999

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Gaggle is a company that provides safety and well-being solutions for K-12 school districts, utilizing technology to manage student safety on school-provided devices. Their services include safety management, web filtering, therapy, after-hours support, safety tipline, and crisis line functions, aiming to prevent tragedies through real-time content analysis and alerts. Gaggle is committed to promoting mental health by offering accessible teletherapy sessions and encouraging good digital citizenship in educational environments. Their mission is to proactively identify and support struggling students, ensuring their safety and well-being.

📋 Description

• Administer Gaggle's in-house leave program, including tracking usage, documentation, and approvals/denials • Track and apply state-specific paid leave programs that intersect with company leave policy • Communicate leave needs with HR and Finance • Maintain documentation for the ADA interactive process • Handle onboarding and offboarding logistics for employees and contractors • Maintain contractor-specific records • Own compliant I-9 verification and documentation for new hires • Manage background check workflow administration • Own recruiting, candidate inquiries, and job postings • Maintain state registrations, powers of attorney, and system logins across states with Gaggle teams • Respond to employment verification requests • Support the annual handbook review and Gaggle Compliance Month • Support state and federal employment filings, including ACA, EEO-1, and Form 5500 • Assist with the multi-state contractor classification framework and communicate implications to teams • Serve as point of contact for garnishment orders and court documents • Support unemployment claims with the claims vendor • Maintain HR documentation and recordkeeping across systems • Troubleshoot issues with Paychex and other HR vendors • Build internal HR documentation and resources • Assist with the annual performance review process • Handle routine contractor administration and escalated HR-system issues • Pull and build custom HR reports from Paychex • Track and document employee status changes • Provide administrative support to HR and Finance, including vendor coordination, event logistics, holiday gifts, and employer reviews • Cross-train on core processes to maintain team continuity • Serve as an approachable first point of contact for day-to-day employee HR questions and concerns • Document employee concerns accurately and confidentially, escalating sensitive or non-routine matters

🎯 Requirements

• 4+ years in an HR generalist or HR operations role that included benefits administration and payroll data management • PHR (HRCI) or SHRM-CP certification • Bachelor's degree in HR, business, or a related field, or equivalent practical experience • Hands-on experience with a full-service payroll/HRIS platform • Experience with Paychex Flex • Working knowledge of multi-state compliance for employee and contractor workforces • Comfortable building and pulling custom reports from a complex HRIS platform • Experience supporting contractor workforce administration • Understanding of employee benefits, including health, dental, vision, and 401(k) • Notary Public commission, or willingness to obtain one • Ability to work independently and take full ownership of tasks • Detail-oriented approach and strong accuracy • Self-directed learning and ability to learn new systems and processes • Empathetic and people-focused approach • Ability to handle confidential employee concerns and escalate sensitive matters appropriately

🏖️ Benefits

• Remote-first company; team works together across all 50 US states • PPO and HDHP health insurance plans through BCBS of Illinois, including fertility treatment coverage (including IVF), virtual visits, and mental health resources • Dental insurance, including orthodontia, through Guardian • Vision insurance through BCBS/EyeMed • HSA, FSA, LPFSA, and DCFSA available, with a $500 annual company contribution • 401(k) plan with immediate vesting and a 4% company contribution with each paycheck • Employee Assistance Program through Paychex and Guardian, including financial and legal assistance • Flexible PTO • Generous, 100% to 70% paid leave plans, up to 90 days • Pet Insurance Discount Program • Team recognition programs • Holiday gifts and bonuses • Raffles • Fantasy football leagues