Administrative Assistant

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Helen Keller Services (HKS)

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1893

🤝 Non-profit

📚 Education

🌍 Social Impact

Non-profit • Education • Social Impact

Helen Keller Services (HKS) is a nonprofit organization that enables people who are blind, DeafBlind, have low vision, or combined hearing and vision loss to live, work, and thrive in their communities. Operating through two divisions—the Helen Keller National Center for DeafBlind (HKNC), which provides national vocational rehabilitation, adaptive technology, orientation & mobility, and professional training, and Helen Keller Services for the Blind (HKSB), which delivers early childhood, vocational, assistive-technology, low-vision, and community services across the New York metropolitan area—HKS offers on-campus and regional programs, online learning, advocacy, and research to expand accessibility and employment opportunities. The organization combines direct service delivery, professional development, and public awareness to remove barriers and promote independence for people with vision and hearing-vision loss.

📋 Description

• Provide administrative support to the regional office and regional representative, including answering emails and telephone calls, drafting memos, typing, and faxing documents • Create, maintain, and manage financial records, reports, e-files, and data including Concur • Organize and process work in a timely manner, including responding to and following up on requests from consumer service providers and others • Organize and maintain consumer files • Respond to inquiries in a timely, customer-friendly manner • Prepare and process reports • Manage data in AWARE and File Maker Pro • Run reports as needed • Maintain the general office area at home, including office equipment • Order and maintain office supplies

🎯 Requirements

• High school graduate/equivalent • Minimum of three years' work experience in a secretarial, clerical, or administrative capacity • Excellent computer skills • Proficiency in Microsoft Office, including MS Word, Excel, and PowerPoint • Knowledge of office general equipment and procedures • Extremely organized, professional, detail oriented, and self-motivated • Preferred candidate resides within the New England or South Eastern regions and in the Eastern Time Zone • Experience using MS Access and/or File Maker Pro is a plus • Experience working with the deaf and/or blind community is a plus

🏖️ Benefits

• Generous paid time off • Medical Insurance • Dental Insurance • Vision Insurance • 2 weeks' Paid vacation annually • Paid Personal Days • Paid sick time • 11 Paid Holidays Off Annually • Life Insurance • Short/Long Term Disability • 403b Program w/Employer Match • Flexible Spending/ Healthcare Savings Accounts • Voluntary Ancillary Plans • Employee Assistance Program • Reasonable workplace accommodations for individuals with illness, injury, or disability