Administrative Assistant, ERP

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🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Sciens Building Solutions

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2016

🏗️ Construction

🏥 Healthcare

📦 Logistics

💰 Series unknown on 2018-02

Construction • Healthcare • Logistics

<Sciens Building Solutions> Sciens Building Solutions provides comprehensive fire and life safety, security, and building protection services for commercial, institutional, and government clients. Their offerings include design, installation, maintenance, testing, and monitoring of fire alarm and detection systems, fire sprinkler and suppression systems, kitchen hood systems, fire extinguishers, emergency lighting, and central station monitoring. They also offer a managed service platform (Sciens Service Suite) that consolidates billing, local expert support, and ongoing compliance and service management across multiple locations in the U. S.

📋 Description

• Provide day-to-day administrative and coordination support to the ERP project management office and project teams throughout the project lifecycle • Maintain project deliverables and registers, including RAID logs, action trackers, decision logs, and status reports • Assist with project documentation, meeting materials, status packs, and governance artifacts • Track project milestones, deliverables, and open items; follow up on actions • Coordinate logistics for data migration, testing, cutover, and hypercare activities • Coordinate onboarding and offboarding of ERP program employees, contractors, and consultants • Maintain team rosters, contact lists, and resource tracking information • Schedule and coordinate project meetings, workshops, steering committee sessions, and working group calls • Prepare agendas, distribute pre-read materials, take meeting minutes, and track action items to closure • Manage meeting logistics, room bookings, video conferencing, and calendar invitations • Maintain organized document repositories and ensure version control and naming conventions • Assist with reporting, dashboards, and data consolidation in Excel or project tools • Support travel coordination, expense processing, and other PMO administrative duties

🎯 Requirements

• High school diploma • Prior hands-on experience supporting delivery of complex ERP solutions based on SAP systems • Previous experience in an administrative, project coordinator, or PMO support role • Strong organizational skills and ability to manage multiple priorities and accurate records • Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams • Experience with collaboration and document management tools; SharePoint preferred • Excellent written and verbal communication skills • Ability to interact professionally with project managers, consultants, business stakeholders, and leadership • High attention to detail and proactive, reliable work style • Experience with SAP S/4HANA Public Cloud implementations or support preferred • Familiarity with project management tools such as MS Project, Smartsheet, Jira, or similar • Familiarity with RAID log management • Prior experience supporting large-scale IT or transformation projects involving external consultants and multi-workstream coordination • Basic understanding of ERP project phases and SAP Activate methodology advantageous

🏖️ Benefits

• Competitive salary based on qualifications • Paid time off plan and holidays • 401(k) matching • Short term and long-term disability • Medical, dental, and vision plans with options • Life insurance • Company laptop • Professional career development opportunities • Tuition reimbursement