Human Resources Coordinator

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Hinshaw & Culbertson LLP

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1934

⚖️ Legal

🛡️ Insurance

🏥 Healthcare

Legal • Insurance • Healthcare

Hinshaw & Culbertson LLP is a national law firm that provides litigation, business advisory, and regulatory compliance services to clients across the United States. The firm publishes frequent insights, alerts, webinars and press releases on topics such as insurance law, healthcare compliance, antitrust, and AI-related business interruption risk, and maintains multiple offices and leadership, diversity, and pro bono initiatives. Hinshaw serves clients in leading industries with legal representation and advisory work, and highlights practices and hires in insurance and healthcare among other areas.

📋 Description

• Coordinate full-cycle recruiting activities for business professional positions, including job postings, interview scheduling, candidate communications, and applicant tracking • Serve as the primary candidate contact throughout recruitment • Manage new hire onboarding, including offer letters, background checks, reference verifications, pre-employment requirements, and orientation scheduling • Prepare and distribute new hire paperwork and maintain accurate records • Coordinate new employee orientation with HR leadership, IT, and practice group administrators • Track required training completion and maintain training records in HRIS • Assist with compliance involving federal, state, and local employment laws and regulations • Maintain personnel files, I-9 forms, and other employment records securely and confidentially • Support administration and communication of HR policies and procedures • Update employee handbooks and policy documentation • Prepare and submit regulatory filings and reports, including EEO-1 reports and OSHA logs • Coordinate internal and external audits of HR records and practices • Respond to employment verification requests, unemployment claims, and third-party inquiries • Serve as a first point of contact for employee questions regarding HR policies, benefits, payroll, and workplace matters • Escalate complex or sensitive employee-relations issues to HR management • Coordinate offboarding processes, including exit interviews, collection of firm property, and personnel-record updates

🎯 Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field required • Minimum of three years of experience in human resources coordination or related administrative role • Experience in a law firm or professional services environment strongly preferred • Working knowledge of federal and state employment laws, HR best practices, and compliance requirements • Demonstrated experience with HRIS platforms and strong technical aptitude • Advanced proficiency in Microsoft Office Suite • Knowledgeable and experienced using AI tools • Excellent written and verbal communication skills • Ability to interact professionally with attorneys, business professionals, and external contacts at all organizational levels • Strong organizational and time management skills, with ability to manage multiple priorities and meet deadlines • Ability to maintain attention to detail in a fast-paced environment • Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment • Resourceful and proactive approach to problem-solving • Ability to work independently and as part of a team • Strong customer service orientation with a collaborative, solutions-focused mindset • PHR, SHRM-CP, or other HR certification preferred

🏖️ Benefits

• Competitive compensation • Flexible benefits program • Generous 401(k) plan • Reasonable accommodations for individuals with disabilities • Professional growth and career development • Work-life balance • Supportive and collaborative work environment