Construction Administrative Assistant

Job not on LinkedIn

🔥 6 minutes ago

🌐 United States, Mexico, +5 more countries – Remote

🇺🇸 United States – Remote 🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇨🇴 Colombia – Remote 🇳🇮 Nicaragua – Remote 🇨🇷 Costa Rica – Remote

🌵 Arizona, Texas – Remote

🌵 Arizona – Remote 🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Prepare and manage construction-related documents including change orders, purchase orders, and service agreements • Maintain accurate project logs, records, and filing systems across active projects • Track project-related financial documentation and assist with invoicing and bookkeeping • Ensure documentation is organized, current, and accessible to the project team • Coordinate with vendors and subcontractors in English and Spanish • Solicit quotes, process bids, and track vendor and subcontractor commitments • Communicate with clients and customers, provide project updates, and address concerns • Draft and send professional correspondence and emails • Provide administrative and clerical support to project managers and office staff • Handle data entry, scheduling, calendar management, and office supply ordering • Assist with dispatching and coordination for property management-related workflows • Perform additional administrative tasks and special projects as assigned

🎯 Requirements

• Full professional fluency in both English and Spanish, written and spoken • Proven experience as an Administrative Assistant, preferably in construction, property management, or a related industry • Experience working with property management companies and supporting dispatch or coordination workflows • Proficiency in Google Workspace, including Gmail, Docs, Sheets, Calendar, and Chat • Strong written and verbal communication skills across both languages • Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously • Ability to work independently with minimal supervision in a fully remote environment • Availability Monday through Friday during US Central Time business hours, with flexibility for occasional Saturdays • Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing • Microsoft Office 365 proficiency, construction management tools, Wix, and relevant professional certifications are nice to have

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • Stable, long-term role • Clear responsibilities and room to grow as the company scales