Senior Payroll Specialist

🔥 5 minutes ago

🇺🇸 United States – Remote

💵 $75k - $78k / year

⏰ Full Time

🟠 Senior

🧾 Payroll

👻 Ghost score 7%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Holon Health

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2023

🏥 Healthcare

☁️ SaaS

💰 $200k Pre seed on 2023-11

Healthcare • SaaS

Holon Health is a healthcare provider focused on accessible, low-to-no-cost care and recovery support for people living with substance use disorder and related mental health concerns. They offer primary care, telehealth appointments, prescriptions, peer and recovery coaching, and 24/7 support through their Holon Vibe app, which also uses contingency management rewards for engagement. Holon serves clients directly and partners with courts, community organizations, health plans, and providers; their services are covered by Medicaid, Medicare, and most marketplace plans.

📋 Description

• Manage payroll for two entities, including regular biweekly payroll, monthly and quarterly incentives, and annual bonuses • Maintain the payroll calendar and send payroll reminders before each payroll processing week • Review time records, payroll changes, deductions, and incentive submissions • Audit payroll before submission and reconcile results after processing • Investigate discrepancies, coordinate corrections, and process approved payroll adjustments and off-cycle payments • Coordinate employer payroll tax registrations for new states • Maintain tax account information in Paylocity and 1Password • Monitor payroll tax notices and resolve discrepancies with Paylocity, People Operations, and Accounting • Support quarterly and year-end payroll reconciliations, tax reporting reviews, and W-2 accuracy • Prepare, reconcile, and upload payroll contributions to benefit vendors, including HSA contributions • Ensure accurate 401(k) transactions, including deferrals, employer contributions, and loan repayments • Verify vendor files and funding and resolve rejected transactions or discrepancies • Reconcile payroll deductions and contributions with vendor records • Manage the payroll ticketing system and resolve employee payroll requests • Maintain confidential documentation of payroll requests, approvals, changes, and resolutions • Identify recurring issues and recommend process improvements • Develop and maintain payroll SOPs, checklists, calendars, and supporting documentation • Establish consistent payroll practices across both companies • Strengthen payroll controls, approval workflows, and audit practices • Improve Paylocity usage, reduce manual work, and increase accuracy and efficiency

🎯 Requirements

• At least four (4) years of hands-on payroll processing experience, including multistate payroll • Recent, direct experience independently processing payroll in Paylocity, including payroll audits, reporting, and troubleshooting • Experience managing multiple payroll schedules and variable compensation, such as incentives, commissions, or bonuses • Working knowledge of payroll tax administration, wage and hour requirements, payroll deductions, and payroll recordkeeping • Experience with employer state tax registrations or direct responsibility for coordinating registrations with a payroll provider • Experience reconciling benefit deductions and coordinating HSA and 401(k) contribution files and funding • Strong Excel skills, including reconciling data, identifying discrepancies, and working with payroll import and export files • Exceptional attention to detail, sound judgment, and ability to manage competing deadlines • Clear, approachable communication and commitment to employee service and confidentiality • Ability to work independently, follow issues through to resolution, and build structure in a growing organization • Experience processing payroll for multiple companies or legal entities is nice to have • Experience in a healthcare organization or rapidly growing, distributed workforce is nice to have • Experience building payroll SOPs and improving payroll processes is nice to have • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is nice to have

🏖️ Benefits

• Unlimited PTO • Flexible schedules • Remote-first culture • Health, dental, vision, life, and disability benefits • 401(k) with company match • Space for self-care • Room to grow in a high-impact, mission-driven startup • Team culture that celebrates wins, learns from losses, and provides support