Payroll and Benefits Manager

🔥 13 hours ago

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

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HSO

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1987

We help companies modernize business operations, adopt intelligent automation, deliver real-time performance insights and connect the enterprise – accelerating the impact of digital transformation. Founded in 1987 and recognized as a trusted advisor, HSO is one of the world’s top business solution and implementation partners, large enough to serve, small enough to care.

📋 Description

• Oversee accurate, compliant, and timely end-to-end payroll and variable compensation processing in BambooHR for a professional services organization with more than 400 remote employees • Ensure compliance with federal, state, and local payroll tax regulations across multiple jurisdictions, including executing FLSA audits and classification updates • Partner with Finance and HR to reconcile payroll accounts, resolve discrepancies, and prepare reports covering earnings, taxes, deductions, leave, disability, and non-taxable wages • Manage approved employee reimbursements, including processing payments, tracking taxable reimbursements, reconciling expense and payroll records, maintaining audit documentation, and identifying duplicate submissions, policy violations, or unusual claims • Respond to payroll and reimbursement inquiries and serve as a point of escalation for disputes and exceptions • Manage day-to-day benefits administration, including enrollments, changes, terminations, carrier updates, eligibility questions, and employee inquiries for a self-funded health benefits plan • Serve as operational liaison to benefits carriers and third-party administrators, resolving routine eligibility and file issues and escalating complex situations • Deliver monthly new-hire benefits orientation sessions and support benefits- and payroll-related onboarding and offboarding activities • Prepare annual ACA reporting, coordinate required data with vendors, support ERISA, ACA, HIPAA, and COBRA compliance, and provide payroll documentation and data for the annual 401(k) audit • Identify and implement improvements to payroll, benefits, reimbursement, documentation, and employee support processes while contributing to additional HR projects

🎯 Requirements

• A bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, or equivalent experience • At least five years of experience in payroll and benefits administration, preferably within a multi-state environment • Proficiency with payroll systems such as ADP or Paylocity and experience working with HRIS platforms; BambooHR experience is highly desirable • Demonstrated success managing payroll tax compliance and registration across multiple U.S. states • Experience supporting 401(k) audits and working with expense reimbursement platforms • A deep understanding of federal and state labor and payroll tax regulations, as well as ACA, ERISA, HIPAA, and COBRA requirements • Knowledge of self-funded health benefits plans and their related compliance requirements • Familiarity with payroll and benefits regulatory reporting and compliance • Experience in a professional services organization or remote workforce environment, preferred • A Certified Payroll Professional designation or another relevant certification, preferred; CEBS, PHR, SPHR, SHRM-CP, or SHRM-SCP certification is a plus • Ability to manage complex payroll and benefits activities independently while balancing multiple priorities and deadlines • High level of accuracy, organization, and attention to detail across payroll, benefits, expense, and compliance records • Ability to interpret and apply federal, state, and local payroll tax and labor regulations across multiple jurisdictions • Ability to collaborate cross-functionally with HR and Finance teams, benefits carriers, third-party administrators, and vendors • Clear and professional communication with employees and external partners • Ability to investigate discrepancies, resolve problems, and escalate complex matters appropriately

🏖️ Benefits

• Competitive pay with a performance-based bonus • Unlimited paid time off • Flexible and affordable benefits program • Medical coverage • Dental coverage • Vision coverage • Flexible spending accounts • Health reimbursement account • 401(k) plan with a company match • Dynamic and thriving work environment with enthusiastic and energetic teammates

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