Engineering Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🏈 Ohio, Michigan, +2 more states – Remote

🏈 Ohio – Remote 🚗 Michigan – Remote ⚔️ Virginia – Remote 🧀 Wisconsin – Remote

⏰ Full Time

🟢 Junior

🖥 Software Engineer

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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i2G Systems

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2013

🏥 Healthcare

💼 Consulting

🏗️ Construction

Healthcare • Consulting • Construction

i2G Systems is a provider of integrated physical security solutions specializing in design-build engineering, systems integration, access control and biometrics, and security-focused business intelligence for large commercial and institutional clients. The company designs and implements end-to-end security systems for industries such as data centers, healthcare, stadiums, and higher education, and supports enterprise customers including Fortune 100 firms with project management, commissioning, and technology integration services.

📋 Description

• Manage the administrative workflow of engineering task requests through Smartsheet • Review requests for completeness and required documentation • Coordinate task assignments and maintain accurate ownership • Monitor deadlines, overdue tasks, and outstanding action items • Maintain visibility into engineering workload and resource allocation • Provide recurring task-status reporting to engineering leadership • Track active projects, quotes, milestones, and engineering deliverables • Coordinate project and quote requirements with Sales and Operations • Track engineering assignments, deadlines, SLAs, and key milestones • Verify required documentation before scheduling reviews • Maintain a 30/60/90-day outlook of anticipated engineering workload • Identify and escalate scheduling, resource, or documentation issues • Provide administrative and operational support to the VP of Engineering and Engineering Managers • Coordinate departmental meetings, calendars, agendas, and meeting materials • Document meeting minutes, decisions, and action items • Track follow-up activities through completion • Coordinate departmental onboarding, training, equipment, software, and system access • Maintain training, certification, and professional-development records • Maintain engineering procedures, SOPs, templates, standards, and administrative documentation • Assist with departmental process implementation and workflow improvement • Maintain document-control practices and departmental records • Coordinate document reviews and verify documentation completeness • Assist with reports, presentations, procedures, and management documentation • Serve as an administrative coordination point between Engineering, Sales, Operations, Procurement, Finance, HR, and other departments • Track and follow up on information requests and outstanding actions • Communicate project, quote, training, and resource requirements to stakeholders • Provide direct administrative support to Engineering Leadership • Assist with departmental planning, reporting, and special initiatives • Prepare management reports, dashboards, and presentations • Support process-improvement and organizational initiatives • Perform other departmental responsibilities as assigned

🎯 Requirements

• 1–3 years of blended experience in project coordination, technical administration, or executive assistant support, preferably within engineering, physical security, low-voltage systems, or construction technology • High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) • Familiarity with project tracking tools such as Asana, Jira, or Smartsheet is a plus • Exceptional calendar management, multitasking, and document-control skills in a fast-paced environment • Polished verbal and written communication skills • Ability to interact professionally with C-suite leaders, technical engineers, subcontractors, and clients • Proactive mindset and strong discretion handling confidential executive and operational data • Associate or Bachelor’s degree in Business Administration, Communications, or a related technical discipline preferred, or equivalent practical experience • 1–3 years of prior experience in a fast-moving coordinator or administrative assistant role • Applicants may reside anywhere in the U.S.

🏖️ Benefits

• Fully remote work arrangement • Equal Opportunity / Affirmative Action employer • Training, equipment, software, and system access coordination (role support) • Professional-development support and records maintenance (role support)