HR Assistant

Job not on LinkedIn

🔥 3 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👩‍👩‍👧‍👦 Human Resources (HR)

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Insight Therapy Solutions

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

🏥 Healthcare

⚕️ Healthcare Insurance

🧘 Wellness

Healthcare • Healthcare Insurance • Wellness

Insight Therapy Solutions is a mental health service provider that emphasizes connection and personalized care. They specialize in teletherapy, offering accessible therapy options tailored to individual needs, budgets, and comfort levels. The company believes in meeting clients where they are emotionally and physically, providing a safe and private environment for therapy sessions regardless of location. This allows clients to engage in effective therapy without the constraints of traditional settings.

📋 Description

• Manage and coordinate full-cycle recruitment from job posting and sourcing through screening, interviews, candidate selection, and offer preparation • Screen candidates, conduct initial interviews, coordinate interviews, and facilitate hiring team feedback • Maintain candidate records, recruitment trackers, and documentation in Zoho Recruit and other HR systems • Conduct reference checks, verifications, and required pre-engagement screening • Maintain timely and professional candidate communication throughout the hiring process • Prepare and coordinate contracts, NDAs, onboarding forms, and required documentation • Verify onboarding requirements, including references, clearances, identity verification, and other required records • Coordinate new staff member orientation, training, system access requests, and related communications • Maintain onboarding trackers and follow up on outstanding requirements • Maintain accurate and confidential staff member and contractor records, HR trackers, and documentation • Assist with audits and ensure HR records remain complete, current, and organized • Maintain accurate attendance, PTO, and leave records • Respond to routine inquiries regarding PTO, attendance, leave, benefits, and HR forms • Assist with benefits administration, compensation trackers, and payroll-related HR reports • Coordinate routine HR requirements and documentation with Finance and benefits providers • Maintain performance evaluation trackers and coordinate review reminders and documentation • Support wellness, engagement, and retention initiatives • Assist with corrective action documentation and coordinate with supervisors and HR leadership on performance concerns, attendance issues, policy violations, and other staff member matters • Coordinate and support offboarding activities, including exit documentation, clearances, exit interviews, access removal requests, and final payment coordination • Support HR process improvements, policies, templates, trackers, and documentation • Assist with HR projects, audits, reports, and other responsibilities assigned by the supervisor or senior management • Coordinate closely with local and international stakeholders to complete HR processes accurately and on time

🎯 Requirements

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field • At least 2 years of relevant HR, HR Associate, HR Assistant, or similar HR experience • Experience supporting recruitment, onboarding, staff member records, and general HR administration • Experience in a BPO, shared services, outsourcing, healthcare, or international business environment is an advantage • Basic understanding of HR practices, employment requirements, and employee and independent contractor engagement arrangements • Experience supporting compensation, benefits, leave administration, payroll coordination, and staff member documentation processes • Strong organizational skills and attention to detail • Strong written and verbal communication skills • Ability to communicate professionally with staff members, candidates, managers, and overseas stakeholders • Demonstrated ability to maintain confidentiality when handling sensitive staff member information • Ability to manage multiple priorities, deadlines, and follow-ups • Comfortable working in a fast-paced, remote environment with minimal supervision • Strong proficiency in Google Workspace and familiarity with cloud-based business systems • Experience with HRIS, applicant tracking systems (ATS), recruitment platforms, or other HR technology is an advantage • Familiarity with AI tools and technology-driven HR processes is a plus • Tech-savvy, creative, adaptable, and eager to learn, with an interest in process improvement and automation

🏖️ Benefits

• 100% Remote (Work from Home) • Paid Time Off • Paid U.S. holidays • Paid birthday leave • Monthly health stipend