Senior Payroll Accountant

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Jobs for the Future (JFF)

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1983

💼 Consulting

🏥 Healthcare

📦 Logistics

💰 $5M Grant on 2022-08

Consulting • Healthcare • Logistics

Jobs for the Future (JFF) is a non-profit organization focused on promoting equitable access to quality jobs and economic advancement for all. The organization works to redesign education and workforce systems to be more equitable and effective, partnering with various stakeholders to influence policy and create innovative solutions. With over 40 years of experience, JFF engages in research, evaluation, advocacy, and partnerships to integrate learning with work and strengthen regional economies. Their initiatives include promoting racial economic equity, lifelong learning, and the integration of artificial intelligence and fintech to drive personal financial success. JFF hosts events, conducts research, and provides tools and resources to help build an inclusive future.

📋 Description

• Lead bi-weekly payroll processing with JFF’s third-party payroll provider • Ensure timely timesheet collection, review, and approval • Manage payroll tax and year-end processing, including 941 reconciliations, quarterly wage and tax adjustments, W-2 coordination, and payroll record maintenance • Coordinate payroll, benefits, and related reporting with People and Culture, Total Rewards, and external vendors • Prepare payroll-related journal entries for wages, taxes, benefits, and accruals • Prepare wage reports and ad hoc payroll reporting for quarterly reporting, unemployment claims, audits, and compliance • Review and improve payroll standard operating procedures and related processes • Monitor payroll-related internal controls and employee records • Maintain payroll data and controls in ADP and NetSuite • Respond to employee questions about pay, W-2s, NetSuite access, and timesheets • Lead annual 403(b) audit activities and coordinate 403(b) census review and Form 5500 filings • Support monthly and year-end close activities, including journal entries, account analysis, reconciliations, and review/posting of entries • Support broader accounting operations and annual audit preparation • Support grants-related budget monitoring • Manage charity registrations in all fifty states with RASI • Analyze workflows and partner on process and policy improvements

🎯 Requirements

• Substantial payroll experience, including hands-on experience with ADP Workforce Now, payroll processing, payroll reporting, tax filings, and payroll record maintenance • Strong knowledge of payroll compliance, including final pay, retirement contribution remittance, benefit deduction remittance, and related controls • Experience managing federal, multi-state, and local payroll tax requirements, including unemployment insurance reporting • 7+ years of relevant experience in multi-state payroll processing for more than 250 employees • 3+ years of experience using NetSuite or a similar system • Strong Excel and reporting skills • Ability to manage multiple priorities, work under pressure, and meet deadlines • Clear communication and effective cross-functional collaboration • Ability to handle confidential matters with sound judgment and professionalism • Experience working independently and as part of a cross-functional team • Alignment with JFF’s mission and values • Commitment to continuous improvement • Must not require employer visa sponsorship and must not hold an F-1 student visa

🏖️ Benefits

• Competitive salaries • Comprehensive benefits program • Flexible work arrangements and choice • Flexible work hours • Balanced workloads • Professional development • Career advancement opportunities • Annual home office stipend for regular full-time and part-time employees • Office equipment as needed for new employees • Ability to work in JFF office space in-person, hybrid, or completely remote