Senior Administrative Assistant

🔥 5 minutes ago

🏛️ District of Columbia, New Jersey, +1 more states – Remote

🏛️ District of Columbia – Remote 🏖️ New Jersey – Remote ☕ Washington – Remote

💵 $57.5k - $92.6k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Johnson & Johnson

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1886

🏥 Healthcare

⚕️ Healthcare Insurance

💊 Pharmaceuticals

Healthcare • Healthcare Insurance • Pharmaceuticals

Johnson & Johnson is a multinational corporation focused on innovating across multiple sectors of healthcare and medicine. With a commitment to redefining healthcare, the company merges science and technology to address complex diseases through its divisions in innovative medicine and medical technology. Its areas of focus include oncology, immunology, neuroscience, and specialty ophthalmology, as well as interventional solutions and orthopaedics. J&J is dedicated to advancing global health equity and environmental sustainability while fostering innovation, diversity, and inclusion in the workplace. The company strives to provide solutions that connect health and care for providers, patients, and communities worldwide.

📋 Description

• Implement projects and processes supporting the Global Digital and Regulatory Policy team • Provide administrative support to the team within the Worldwide Government Affairs and Policy Department • Represent the supported team, department, and company professionally in internal and external interactions • Maintain budget spreadsheets and track procurement and domestic/international travel activity • Assist with agreements and contracts, purchase orders, and check requisitions in compliance with company policies • Draft, review, proofread, and maintain memorandums, correspondence, presentations, policy assets, and confidential documents • Manage electronic files, version control, Microsoft Teams, and SharePoint repositories • Receive, organize, summarize, filter, and manage portal submissions and policy positions • Manage Home site postings, updates, news announcements, articles, and vendor instructions • Coordinate with site vendors and troubleshoot portal- and Home-related issues • Customize team sites and retrieve archived portal articles in response to inquiries • Assist with Economic and Social Impact Footprint Reports and their dissemination • Manage project timelines, schedule meetings, coordinate internal partners and external consultants, and identify process improvements • Track deadlines and send advance email reminders • Maintain SharePoint repositories, control access to sensitive reports, and support SharePoint improvements • Anticipate team needs, compile data and statistics, and manage critical deadlines • Build effective relationships and trusted partnerships within the department • Answer phones, direct inquiries, and provide backup coverage for administrative desks • Work on special projects, including meeting planning and coordination

🎯 Requirements

• Minimum of a high school diploma required • Associate's degree or higher and/or CPS preferred • 5 years of experience serving in an administrative support capacity • Prior experience providing administrative support to multiple mid-level leaders such as Directors • Prior experience working in a federal affairs or law department or government agency preferred • Proficiency in Microsoft Office, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel, and PowerPoint • Ability to learn specialized software for expense reporting, travel reservations, procurement, and other applications such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, and Salesforce • Prior experience with expense reporting required • Experience coordinating domestic and international business travel, including flights, hotels, and transportation, required • Excellent time management skills • Technologically savvy problem solver • Expertise in document preparation, redlining, and proofreading • Strong interpersonal skills, attention to detail, discretion, and sound judgment • Ability to work independently, multitask, and prioritize critical deadlines in a multifaceted, fast-paced, multicultural, international environment • Ability to anticipate stakeholder needs and proactively address them • Strong organizational and prioritization skills • Ability to coordinate with other administrative staff • Ability to travel occasionally, less than 10% local/domestic travel • Ability to master technology associated with supporting the team

🏖️ Benefits

• Retirement plan (pension) • 401(k) savings plan • Vacation – 120 hours per calendar year • Sick time – 40 hours per calendar year; 48 hours per calendar year for employees residing in Colorado; 56 hours per calendar year for employees residing in Washington • Holiday pay, including Floating Holidays – 13 days per calendar year • Work, Personal and Family Time – up to 40 hours per calendar year • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child • Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year • Caregiver Leave – 80 hours in a 52-week rolling period • Volunteer Leave – 32 hours per calendar year • Military Spouse Time-Off – 80 hours per calendar year • Fully remote work arrangement • Overtime eligible • Inclusive interview process and accommodations for applicants with disabilities