Senior Administrative Assistant

🔥 1 hour ago

🏛️ District of Columbia, New Jersey, +1 more states – Remote

🏛️ District of Columbia – Remote 🏖️ New Jersey – Remote ☕ Washington – Remote

💵 $57.5k - $92.6k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Johnson & Johnson

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

💊 Pharmaceuticals

🧬 Biotechnology

Healthcare • Pharmaceuticals • Biotechnology

<Johnson & Johnson> is a global healthcare company that researches, develops, manufactures and markets pharmaceuticals, medical devices and consumer health products. The company focuses on innovative medicines and therapies across oncology, immunology, neuroscience and cardiopulmonary areas, and develops MedTech solutions in cardiovascular, orthopaedics, surgery and vision. Johnson & Johnson also engages in health & wellness education, large-scale manufacturing, investor activities and global social-impact initiatives.

📋 Description

• Support the Global Digital and Regulatory Policy team within Johnson & Johnson Worldwide Government Affairs and Policy • Implement projects and processes supporting the Global Digital and Regulatory Policy team • Represent the supported team, department, and company professionally in internal and external interactions • Communicate with internal and external partners, including on confidential and critical matters • Maintain budget spreadsheets tracking procurement and domestic/international travel activity • Assist with consultant and vendor agreements, contracts, purchase orders, and check requisitions • Draft, review, proofread, and maintain memorandums, correspondence, presentations, policy assets, position papers, and white papers • Manage electronic files, version control, Microsoft Teams, and SharePoint repositories • Manage portal submissions, filters, policy positions, and site organization • Coordinate external contractor postings and updates on the Home site • Create, summarize, and publish WWGA&P News announcements and articles • Respond to portal and Home site inquiries and troubleshoot issues with vendors and internal teams • Customize team sites and retrieve archived portal articles • Support development and dissemination of Economic and Social Impact Footprint Reports • Coordinate projects, timelines, meetings, internal business partners, and external consultants • Track deadlines, send reminders, manage sensitive report access, and support SharePoint improvements • Answer phones, direct inquiries, provide backup coverage, and support special projects including meeting planning

🎯 Requirements

• A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred • 5 years of experience serving in an administrative support capacity • Prior experience providing administrative support to multiple mid-level leaders such as Directors • Prior experience working in a federal affairs or law department or government agency is preferred • Proficiency in Microsoft Office, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel, and PowerPoint • Ability to learn specialized software such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, and Salesforce • Prior experience with expense reporting • Experience coordinating domestic and international business travel, including flights, hotels, and transportation • Excellent time management skills • Technologically savvy problem solver • Expertise in document preparation, redlining, and proofreading • Strong interpersonal skills, attention to detail, discretion, and sound judgment • Ability to work independently, multitask, and prioritize critical deadlines in a multifaceted, fast-paced, multicultural, international environment • Ability to anticipate stakeholder needs and proactively address them • Strong organizational skills and ability to prioritize work • Ability to coordinate with other administrative staff • Ability to travel occasionally, less than 10% local/domestic travel • Must adhere to the Johnson & Johnson Code of Business Conduct and relevant requirements

🏖️ Benefits

• Retirement plan (pension) • 401(k) savings plan • Vacation – 120 hours per calendar year • Sick time – 40 hours per calendar year; 48 hours for employees residing in Colorado; 56 hours for employees residing in Washington • Holiday pay, including Floating Holidays – 13 days per calendar year • Work, Personal and Family Time – up to 40 hours per calendar year • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child • Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year • Caregiver Leave – 80 hours in a 52-week rolling period • Volunteer Leave – 32 hours per calendar year • Military Spouse Time-Off – 80 hours per calendar year • Fully remote work arrangement • Overtime eligible