Administrative Assistant

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🏄 California – Remote

🏄 California – Remote

💵 $21 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Lifelong Learning Administration Corporation

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2016

📚 Education

🤝 Non-profit

Education • Non-profit

Lifelong Learning Administration Corporation is a nonprofit organization that provides comprehensive administrative, operational, and programmatic support to educational institutions and other nonprofit organizations. LLAC partners with charter schools and community nonprofits nationwide to deliver services including educational program management, finance, human resources/people services, operations, communications, external affairs, and legal & compliance, helping partners focus on mission delivery and scale impact across communities.

📋 Description

• Coordinate and facilitate special assignments such as graduations and school board meetings • Support School Administrative Management with calendar management, time-off requests, timesheets, substitute teaching assignments, school events, and meetings • Research and compile data from diverse sources • Prepare statistical information for reports • Assist staff with state-mandated testing • Coordinate with divisions and departments on school and organizational practices • Type, compose, and edit correspondence, memos, letters, agendas, and reports • Attend school board meetings, take minutes, and maintain official minutes • Provide information about school policies, procedures, and objectives • Respond to internal and external inquiries by phone, letter, or in person • Handle confidential information and employee absence/tardiness calls • Refer complaints and concerns to appropriate management • Review documents, records, reports, and forms for accuracy and compliance • Order office supplies and maintain inventory • Maintain confidentiality and security of records and files, including testing data • Maintain petty cash and coordinate with the Finance Department • Perform special assignments as directed

🎯 Requirements

• Ability to adapt to changing work priorities • Strong planning and organizational skills; ability to meet deadlines and schedules • Attention to detail, tact, and courtesy • Ability to work independently and within a team environment • Strong interpersonal, oral, and written communication skills • Ability to interpret and apply complex instructions, policies, procedures, rules, and regulations • Ability to exercise good judgment within delegated authority • Ability to operate standard office equipment, including computers, copiers, fax machines, and typewriters • Strong proficiency with MS Office applications, including Word, Excel, PowerPoint, and email • High school diploma or GED equivalent; college coursework or office administration training • Three years of increasingly responsible administrative support experience • Work experience supporting successful interaction with the public in the private or public sector • Records management experience • Data entry skills • Typing speed of 45 wpm or greater • Ability to travel to affiliate school campuses • Ability to meet sedentary-work physical requirements and handle frequent multitasking, changing priorities, repetitive exacting work, deadlines, and a noisy, distracting environment