Payroll Manager

🔥 16 minutes ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $92k - $138k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

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Medline Industries, LP

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1910

🏥 Healthcare

📦 Logistics

🏭 Manufacturing

💰 Private Equity Round on 2021-06

Healthcare • Logistics • Manufacturing

Medline Industries, LP is a leading healthcare company that focuses on improving clinical, financial, and operational outcomes for its customers. The company offers a wide array of over 335,000 medical products and boasts extensive warehousing capabilities with more than 28 million square feet of space. With a significant global presence of 43,000 employees, Medline provides agile and scalable solutions across all points of care, achieving a 95% next-day delivery rate within the US. The company's mission is to enhance healthcare delivery by providing superior products, supply chain resilience, and clinical expertise, all while fostering strong customer relationships through tailored, problem-solving solutions.

📋 Description

• Implement and execute corporate payroll processes and procedures • Oversee day-to-day, multi-state payroll processing for accuracy, timeliness, and compliance • Manage payroll procedures, internal controls, system reviews, and upgrades • Review payroll processing and pay computations; validate results and resolve discrepancies • Balance and maintain payroll controls; investigate system output and correct out-of-balance conditions • Gather payroll data for financial reporting and assist cross-functional teams with month-end balancing • Manage payroll escalations, investigate errors and concerns, and drive timely resolution • Maintain knowledge of federal, state, and local payroll laws and implement compliance updates • Review personnel records for employee names, pay rates, occupations, and changes • Collaborate with Information Systems, HRIS, Accounting, Payroll Tax, and business leaders • Enhance customer service through SLA-level processes • Manage ADP and Equifax payroll vendor relationships and service levels • Manage year-end payroll processes • Lead, train, coach, and develop the payroll team • Set team expectations, accountability, goals, and performance reviews • Plan staffing, assignments, workload, workforce planning, hiring, and onboarding • Champion scalable process improvements that enhance accuracy, efficiency, compliance, and employee experience

🎯 Requirements

• Bachelor's Degree in Accounting, Finance or related degree and at least 4 years of payroll experience OR high school degree or equivalent and at least 6 years of payroll experience • At least 2 years of payroll experience with Workday • At least 3 years of leadership experience including coaching, mentoring, training staff and/or assigning work/projects to other members of a team • At least 1-2 years of payroll tax knowledge • Experience working with cross-functional teams and facilitating teams to identify and implement solutions to complex problems • Time management skills, including prioritizing, organizing, tracking details, and meeting deadlines for multiple projects • Ability to accomplish goals with little or no supervision and determine when escalation is necessary • Experience with KPIs, managing goal success, and evaluating trends to improve processes and employee performance • Experience in a public company, including auditing and managing payroll controls, driving a control/audit-ready environment, and conducting auditor walkthroughs • Experience working with MS Office Suite • Advanced Microsoft Excel skills, including AVERAGE, merging and centering cells, VLOOKUP, centered-page printing, and pivot tables • Ability to travel at least 10% of the time for business purposes within and outside the state • Preferred: Experience processing payroll for a multi-entity company with over 15,000 employees

🏖️ Benefits

• Competitive total rewards package • Continuing education & training • Health insurance • Life and disability insurance • 401(k) contributions • Paid time off • Employee Assistance Program • Employee Resource Groups • Employee Service Corp • Bonus and/or incentive eligibility • Career growth opportunities • Diversity, inclusion, and belonging resources

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