Payroll and Benefits Specialist

🔥 1 minute ago

🏄 California – Remote

🏄 California – Remote

💵 $23 - $26 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👩‍👩‍👧‍👦 Human Resources (HR)

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Missionwell

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2007

🤝 Non-profit

💼 Consulting

🤝 B2B

Non-profit • Consulting • B2B

Missionwell is a professional services firm that provides nonprofit-focused finance and accounting, bookkeeping, human resources, and corporate and board support. They supply compliance and governance resources (Form 990 review, nonprofit compliance checklists, charity transparency self-assessments) and target nonprofits including faith-inspired organizations. Missionwell positions itself as an outsourced business office to help nonprofit leaders manage finances, people strategies, and board governance so organizations can focus on mission impact.

📋 Description

• Process bi-weekly, semi-monthly, monthly, and off-cycle payrolls for multiple nonprofit business partners • Manage multiple payroll calendars, deadlines, and workflows • Collect, review, and process timecards, approvals, hires, terminations, status changes, pay changes, bonuses, commissions, adjustments, reimbursements, and other payroll changes • Reconcile payroll registers, reports, deductions, taxes, accruals, and year-to-date balances before transmission and validate final reports • Process manual checks, corrections, severance payments, and final wages • Apply appropriate tax treatment to wages, benefits, stipends, special payouts, and other compensation • Calculate and process wage garnishments and authorized deductions • Maintain and reconcile payroll and benefits data, deductions, eligibility records, invoices, enrollment records, and vendor reports • Administer time and attendance processes and coordinate data flow between timekeeping, payroll, and HRIS systems • Coordinate open enrollment, including communications, election tracking, system updates, deduction setup, payroll coordination, and post-enrollment review • Support broker, carrier, and vendor relationships, information requests, renewals, reporting, and issue resolution • Assist with benefits testing, nondiscrimination or eligibility testing, compliance support, and documentation • Research discrepancies and resolve payroll issues • Maintain employee payroll records and supporting documentation • Prepare year-end payroll reporting, including Forms W-2 and W-2c • Research payroll tax notices, agency correspondence, and compliance questions • Support payroll, benefits, and workers’ compensation audits • Create and maintain payroll import files, reports, checklists, procedures, and process documentation • Generate recurring and ad hoc payroll, labor, benefits, and operational reports • Support payroll and benefits implementations, system conversions, testing, and process improvement projects • Serve as the primary payroll and benefits contact for assigned business partners • Explain payroll calculations, earnings, deductions, tax treatment, benefit deductions, enrollment impacts, and compliance requirements • Collaborate with HR, Benefits, Accounting, Operations, brokers, carriers, vendors, and software providers • Maintain confidentiality and sound judgment when handling payroll, employee, and organizational information • Monitor California payroll and benefits compliance, escalate complex matters, and communicate relevant changes • Maintain project action items, status updates, accurate timekeeping, and participate in staff meetings

🎯 Requirements

• Associate degree in Accounting, Business Administration, Human Resources, Payroll Administration, or a related field required; equivalent directly related experience may be considered • At least 4 years of payroll processing experience, including at least 2 years of California payroll processing experience • Experience managing payroll for multiple entities, clients, or payroll groups simultaneously • Strong working knowledge of California wage-and-hour, payroll, final pay, wage statement, sick leave, deduction, and recordkeeping requirements • Experience supporting benefits administration functions such as open enrollment, deduction updates, reconciliations, broker or carrier coordination, and compliance-related testing preferred • Strong knowledge of federal, state, and local payroll tax regulations, garnishments, taxable wages, benefit deductions, taxable benefits, and payroll processing procedures • Excellent written and verbal communication skills, including the ability to explain payroll and benefits information clearly and professionally • Excellent time management, organization, prioritization, and deadline management skills • Exceptional attention to detail and commitment to accuracy • Strong analytical, reconciliation, decision-making, and problem-solving skills • Ability to work independently, manage competing priorities, adapt to change, and know when to seek support or escalate an issue • Demonstrated dependability, responsiveness, discretion, and commitment to exceptional client service • Proficiency with Microsoft 365 and ability to learn new systems quickly • Experience with payroll, HRIS, and benefits administration platforms such as ADP, BambooHR, Gusto, isolved, Paychex, Paylocity, Rippling, carrier portals, broker platforms, or similar systems preferred • Multi-state payroll experience strongly preferred • Experience supporting nonprofit or religious organizations is a plus • Consistent work schedule aligned with Pacific Time business hours • Dedicated, distraction-free workspace and reliable high-speed internet • Ability to read, write, communicate effectively, and perform payroll-related mathematical calculations • Ability to lift and carry up to 25 pounds occasionally

🏖️ Benefits

• Fully remote work arrangement • Occasional travel may be required • Dedicated, distraction-free workspace for confidential conversations and payroll work • Reliable high-speed internet access and ability to work securely in a remote environment

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