Payroll Specialist

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $25 - $35 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

🚫👨‍🎓 No degree required

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PuzzleHR

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

PuzzleHR is an HR services firm providing HR as a Service (HRaaS). Acting as a fractional HR department and outsourced HR partner, PuzzleHR delivers managed and on-demand HR functions including managed payroll, benefits administration, leave-of-absence support, HR compliance, talent acquisition and recruitment process outsourcing (RPO), learning & development, application/document management, and HCM-managed services (Dayforce, UKG). They also provide employee-facing support via a Direct Connect app and position themselves as a scalable HR outsourcing solution for growing companies across industries.

📋 Description

• Process end-to-end payrolls for multiple clients using the vendor-specific platform • Audit payroll data for accuracy, including earnings, deductions, and accruals • Perform payroll balancing to ensure precise and error-free processing • Manage payroll changes including new hires, terminations, compensation updates, and earnings/deduction changes • Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments • Support payroll imports, integrations, and timekeeping data reviews • Partner with clients to collect, validate, and process payroll inputs • Support new client onboarding by learning and documenting payroll workflows, calendars, and operational processes • Analyze client payroll procedures and recommend process improvements • Develop and maintain client-specific payroll SOPs, onboarding documentation, and process records • Collaborate with clients to transition payroll operations into standardized workflows aligned with PuzzleHR practices • Research and resolve payroll discrepancies and client inquiries • Participate in payroll projects, system optimizations, and client onboarding activities • Collaborate cross-functionally with internal teams to support payroll processing, data accuracy, and timely resolution of payroll-related items • Perform other duties as assigned

🎯 Requirements

• Hands-on payroll processing experience in the vendor-specific system • Advanced Microsoft Excel proficiency, including auditing, manipulating, and reconciling large payroll data sets • Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation • Strong working knowledge of VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables • Ability to import/export payroll files and review data feeds using Excel • Experience managing client-facing payroll communications • Strong verbal and written communication skills • Excellent customer service and interpersonal skills • Ability to manage multiple payrolls in a deadline-driven environment • Proven problem-solving skills with complex payroll scenarios • Ability to work independently and collaboratively in a fast-paced environment • Ability to analyze payroll workflows and identify opportunities for operational improvement and process standardization • Strong documentation and organizational skills, including developing detailed client-specific payroll procedures and SOPs • Two (2) to four (4) years of direct vendor-specific payroll experience required • Working knowledge of payroll principles, practices, and procedures • Bachelor's degree in Human Resources, Business, Finance, or related field — or equivalent experience preferred • Benefits and earnings/deduction configuration experience preferred • Client payroll onboarding or implementation experience preferred • Must be able to participate in video conferences/meetings • Must be able to move up to 15 pounds at times

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