Administrative Assistant

Job not on LinkedIn

🔥 25 minutes ago

🦌 Connecticut, Florida, +12 more states – Remote

🦌 Connecticut – Remote 🐊 Florida – Remote 🌪️ Kansas – Remote 🐎 Kentucky – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🤠 Texas – Remote

💵 $45k - $50k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 4%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RIVIA Mind

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏥 Healthcare

⚕️ Healthcare Insurance

📡 Telecommunications

Healthcare • Healthcare Insurance • Telecommunications

RIVIA Mind is a mental healthcare provider that offers a comprehensive range of services, including psychotherapy, medication management, evaluation and diagnosis, and specialized group therapies. They pride themselves on making mental healthcare accessible and affordable with options like virtual appointments and insurance coverage. RIVIA Mind focuses on personalized and inclusive care, catering to a diverse clientele with diverse needs including college students and the LGBTQI community. They offer telehealth services across multiple states and emphasize whole person treatment, culturally competent care, and flexible scheduling. Partnerships with higher education institutions and businesses expand their reach and support for mental wellness.

📋 Description

• Proactively manage and complete tasks on daily, weekly, monthly, and quarterly schedules for two executive leaders • Manage COO and CEO calendars, including internal and external meetings, domestic travel, and protected time for priority initiatives • Participate in planning company-wide meetings and ad hoc travel requests • Prepare and edit documents, presentations, and reports for executive meetings and external partners • Coordinate meetings, prepare agendas, take detailed notes, communicate decisions and action items, and follow up with stakeholders • Screen and prioritize requests, phone calls, and communications; draft executive responses when appropriate • Assist with executive expense tracking and reimbursements • Track and coordinate conference strategy for leadership and growth efforts • Assist with COO- and CEO-led special projects • Manage executive time and independently follow up on strategic initiatives • Oversee timelines, deliverables, commitments, stakeholder coordination, accountability, and deadlines • Maintain confidentiality of clinical, People Operations, and business information • Support data integrity and administration in Google, Salesforce, Monday.com, and other company-wide applications • Manage employee milestone gifting • Execute logistics for in-person and virtual events and assist with client engagement activities • Apply sound judgment and discretion to make independent decisions • Provide high-level customer service and serve as a primary external point of contact • Perform other duties assigned by the CEO or COO

🎯 Requirements

• Bachelor's Degree • Minimum 2 years of experience in administrative support or customer service • Experience managing technical and confidential tasks • Excellent written and verbal communication skills • Comfortable supporting C-Suite members in a virtual setting • Problem-solving and time management skills • Highly organized with the ability to manage competing priorities • Proficient with a diverse range of technology platforms and systems • Google Suite required • Familiarity with Monday.com, Salesforce, and EHR/EMR platforms when applicable • Expert computer skills and technical aptitude required • Applicants must be authorized to work in the United States • Unable to sponsor work visas • Employment contingent upon successful completion of a background check • Primary residence must be in an approved state

🏖️ Benefits

• 3 weeks of front-loaded PTO + Milestone Increases • Annual office closure (Dec 25–Jan 1) + 7 additional paid holidays • Annual Impact Days for volunteering or professional development • Annual Flexible Benefit Reimbursement • Medical, dental, and vision insurance — with EAP and additional wellness programs • Free and Insurance-Based Mental Health Care Options • Voluntary benefits, HSA, DCA, FSA (based on plan), transit & parking options • 401(k) with employer match • Referral bonus potential • Bereavement leave (including pet bereavement) • Tenure Acknowledgments