Operations and Administrative Assistant

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $5 - $10 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Carbon Law Group

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2016

🤝 B2B

⚖️ Legal

B2B • Legal • Corporate Law

Carbon Law Group is a full-service law firm based in California, specializing in legal issues for modern businesses. They offer a range of services including contract review, corporate law, real estate, intellectual property, and general counsel advisory services. With a focus on startups and growing companies, Carbon Law Group provides tailored legal support designed to help businesses navigate complex legal challenges and achieve their financial goals.

📋 Description

• Provide administrative and operational support to attorneys and staff • Manage high-volume data entry • Prepare, format, proofread, and maintain documents, correspondence, reports, and spreadsheets • Maintain organized electronic files and administrative records • Manage scheduling, follow-ups, research, and administrative assignments through completion • Review work for accuracy, completeness, and consistency • Identify and resolve discrepancies, missing information, and potential issues • Coordinate with team members to meet deadlines and operational priorities • Recommend improvements to systems and procedures • Prepare and review client invoices • Maintain billing records, payment information, and client account balances • Monitor outstanding invoices and assist with accounts receivable and collections • Track retainers, payments, and outstanding balances • Investigate billing discrepancies • Assist with bookkeeping, financial tracking, and reconciliation • Use AI tools to improve efficiency and productivity, while independently verifying outputs • Develop and improve templates, checklists, procedures, and automated workflows • Learn new software and systems independently • Maintain confidentiality when using technology

🎯 Requirements

• Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Ability to independently draft clear, professional correspondence • Proficiency with Microsoft Office or Google Workspace, including spreadsheets • Strong critical-thinking, analytical, and problem-solving skills • Ability to manage competing priorities and deadlines in a fast-paced environment • Confidence making appropriate decisions without constant supervision • Strong follow-through and personal accountability • Comfort working with financial records, numbers, and detailed administrative information • Experience using AI tools to support everyday work • Ability to handle confidential information with discretion and professionalism • Comfortable working with computers, software, and online systems • Ability to learn new software and technology quickly • Basic familiarity with AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar platforms • Willingness to learn and use AI as part of everyday work • Previous administrative or office experience preferred • Billing, invoicing, accounts receivable, collections, or bookkeeping experience preferred • Law firm or professional services experience preferred • Familiarity with Clio, LawPay, DocuSign, Zoho, Asana, Microsoft 365, Google Workspace, Zapier, Make, Power Automate, or similar tools preferred • Basic knowledge of SEO or website management preferred • Experience with document formatting and preparing professional business documents preferred

🏖️ Benefits

• Fully remote work arrangement • Training, guidance, and support • Independent contractor engagement • Opportunity to improve systems, procedures, templates, checklists, and workflows • Use of AI and technology tools to improve efficiency and productivity